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Rockville, Maryland, United States of America
JOB #R2002862

International Health and Development Administrative Assistant- Rockville, MD

International Health and Development

International Health and Development Administrative Assistant

Rockville, MD

Job Description:

ICF’s International Health and Development line of business is looking for an Administrative Assistant to support the operations of its international development projects.  On our projects we partner with clients to conceive and implement solutions and services that protect and improve the quality of life in developing countries. The focus of this position would be on USAID’s Infectious Disease Detection and Surveillance (IDDS) project located at our Metro-accessible Rockville office. Occasionally, the successful candidate may be required to work from other ICF offices and to visit client sites within the DC-metropolitan area.  

 The Administrative Assistant should be a conscientious team member with good interpersonal skills who communicates effectively both verbally and in writing, is self-motivated, accurate, and efficient in the accomplishment of tasks, is highly organized and able to coordinate the timely completion of competing assignments, takes initiative to find solutions to challenges, has strong Microsoft Office skills (Word, Excel, PowerPoint) and is experienced with technology for communication and knowledge management.

Key Responsibilities:

  • Processing paperwork and tracking processes for subcontractors and consultants
  • Coordinating and processing staff and consultant travel (e.g. itineraries, insurance, visas, billing, approvals)
  • Coordinating internal and external meetings and calls, including arranging conference lines, venue booking, setting-up audio-visual equipment, and arranging catering
  • Taking and disseminating meeting notes
  • Archiving project documents
  • Creating and maintaining SharePoint and Teams sites to support project coordination and knowledge management
  • Supporting project reporting and submission of written deliverables
  • Supporting onboarding for new staff
  • Managing group telephone and e-mail lists
  • Maintaining the staff calendar
  • Photocopying and scanning documents
  • Ordering supplies
  • Completing other administrative tasks as assigned

Basic Qualifications: 

  • Bachelor’s Degree, preferably in an area relevant to international health and development
  • Strong Microsoft Office (Word, PowerPoint, Outlook and Excel) skills
  • 1+ years' of work experience as an Administrative Assistant in an office environment

Professional Skills and Abilities:

  • Excellent organizational skills
  • Strong written and oral communication skills
  • Ability to work as part of a team in a time-sensitive, changing environment
  • Ability to adapt and respond to shifts in priorities
  • Ability to stay on top of multiple tasks and parallel processes
  • Ability to prioritize competing tasks to meet deadlines
  • Ability to problem-solve
  • Ability to take direction and receive feedback well
  • Ability and inclination to work with a high level of accuracy and attention to detail
  • Ability to apply a high level of discretion
  • Successful experience working independently and with a geographically diverse team 

Preferred Skills/Experience:

  • Facility with communication technology, e.g.; setting up audiovisual equipment and with technologies that facilitate virtual meetings and communication
  • Fluency and written and spoke French
  • Knowledge and prior experience with SharePoint and Teams
  • Contracting and invoicing experience
  • International and cross-cultural experience
  • 2+ years' related work experience in an office environment
  • Academic achievement as demonstration of ability to manage and produce high quality work

Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. If you’re seeking to make a difference in the world, visit www.icf.com/careers to find your next career. ICF—together for tomorrow.

ICF is an equal opportunity employer that values diversity at all levels. (EOE – Minorities/Females/ Protected Veterans Status/Disability Status/Sexual Orientation/Gender Identity). For more information, please read our EEO & AA policy.

Reasonable Accommodations are available for disabled veterans and applicants with disabilities in all phases of the application and employment process. To request an accommodation please email icfcareercenter@icf.com and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination:  EEO is the law and  Pay Transparency Statement.

Rockville, MD (MD18)

Who is ICF?

A global consulting services company with +7,000 people across +70 countries, but we are not your typical consultants.
LEARN MORE ABOUT ICF

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Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.

Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.