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Reston, Virginia, United States of America
JOB #R2205457

Vendor Management Associate

ICF’s Contracts & Administration (C&A) Systems Team manages contract, customer, and vendor information throughout the project lifecycle. The C&A Systems team is seeking a Vendor Management Associate that will be based at our Headquarter Office in Fairfax VA. This role will have the opportunity to collaborate with external partners and internal stakeholders to support vendor compliance monitoring related to procurement activities.

Key Responsibilities:

  • Obtain information and documentation submitted by vendors and review for accuracy and completeness
  • Create and maintain vendor records in ICF systems and ensure a high level of accuracy during set-up and maintenance activities
  • Interface with vendors and Procurement team members to collect outstanding items and resolve issues 
  • Assist Procurement, Contracts, Operating Groups, Insurance, and Accounting with questions and requests related to vendor information and compliance issues
  • Maintain electronic files for vendor documentation in accordance with data protection policies
  • Assist Finance with research and follow-up associated with 1099 reporting
  • Maintain collaborative working relationships with internal and external stakeholders 
  • Participate in process and system improvement initiatives
  • Support compliance and reporting activities Federal Government Regulations and ICF policies and procedures
  • Conduct business in a professional and ethical manner to serve customers and increase the efficiency and profitability of the company

Basic Qualifications:

  • 3+ years of relevant experience required, at least 1 year of experience in Procurement or a vendor management role preferred
  • Proficient in Microsoft Office suite including Excel, Word, PowerPoint, and Outlook

Preferred Qualifications:

  • Deltek Costpoint experience preferred
  • Bachelor’s degree or additional years of related experience
  • Must be detail-oriented and bring a high level of accuracy to data entry tasks
  • Bring a customer-service approach to issue resolution
  • Ability to manage a high volume of actions with a high level of organization
  • Ability to interface with a diverse group of stakeholders at various levels
  • Team player with collaborative approach for managing complicated scenarios
  • Effective time management skills and ability to multi-task in a time sensitive contract management function
  • Troubleshooting skills, with an effective customer-service orientation

ICF is a mission-driven company filled with people who care deeply about improving the lives of others and making the world a better place. Our core values include Embracing Difference; we seek candidates who are passionate about building a culture that encourages, embraces, and hires dimensions of difference.



Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination:  EEO is the law and  Pay Transparency Statement.

Reston, VA (VA30)

Who is ICF?

A global consulting services company with approximately 8,000 people across 75+ countries, but we are not your typical consultants.

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Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.

Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.