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Fairfax, Virginia, United States of America
JOB #R2201163

Subcontracts Administrator

ICF is growing and we are currently seeking a Subcontracts Administrator to join our procurement team. You will assist our teams with subcontracts administration to include reviewing and negotiating Non-Disclosure Agreements, Teaming Agreements, subcontracts, and other contractually related documents, and providing pre-award/proposal support. 

What you will do: 

  • Support pre-award and proposal activity, issuing and negotiating Non-Disclosure and Teaming Agreements, reviewing client-issued Request for Proposals (RFP) and/or Requests for Quotes (RFQ) for subcontractor requirements, issuing RFPs to teammates, evaluating pricing and other subcontractor proposal components, and providing Subcontracts related input for business and technical proposal volumes 

  • Provide post-award support ensuring timely processing of subcontract requisitions 

  • Coordinate and/or complete Company and Procurement requirements including preparation of justifications, price/cost analysis, and negotiation memorandums 

  • Prepare, negotiate and issue subcontract documents and amendments, including identification and inclusion of flow down requirements from the prime contract commensurate with delegated procurement authority 

  • Prepare reports and contractual correspondence for project manager, contracts group, small business liaison office, and clients 

  • Establish and maintain accurate tracking records tailored to each subcontract 

  • Maintain and update subcontractors' files for internal and external audits applying ICF’s values, best practices, policies and procedures 

  • Perform subcontract closeout actions, complete file documentation, and forward subcontract files to storage 

  • Attend and serve as Subcontract representative at program and project meetings 

What you will need: 

  • Bachelor’s degree or additional years of relevant work experience 

  • 5+ years of experience with cradle-to-grave Federal subcontracts administration 

  • Experience working with relevant laws, regulations, terms, conditions, and policies governing assigned contracts, including FAR, DFAR, and CAS 

  • Proficiency in MS Office Applications 

Additional professional skills needed: 

  • Solid verbal, interpersonal and written communication skills 

  • Strong analytical, problem-solving, organizational, critical thinking and decision making capabilities 

  • Team player with the ability to multi-task and work in a fast-paced high volume environment 

What we would like: 

  • Experience with State Government subcontract administration 

  • Familiarity with creating Small Business Plans 

  • Knowledge of Deltek Costpoint 

  • Knowledge of SharePoint 

  • Knowledge of CPSR requirements   


Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

COVID-19 Policy: New or prospective U.S. employees must provide proof of complete vaccination on the date of their commencement of employment. If selected for employment, you will provide proof of your full vaccination status, defined as vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine approved or authorized for emergency use by the FDA.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination:  EEO is the law and  Pay Transparency Statement.

Fairfax, VA (VA01)

Who is ICF?

A global consulting services company with approximately 8,000 people across 75+ countries, but we are not your typical consultants.

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Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.

Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.