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Reston, Virginia, United States of America
JOB #R2205921

Subcontracts Administrator

ICF is growing and we are currently seeking a Subcontracts Administrator to join our procurement team at our global headquarters in Fairfax, VA. You will assist our International Health Development team with subcontracts administration to include reviewing and negotiating Nondisclosure Agreements, Teaming Agreements, subcontracts, and other contractually related documents.

What you will do:

  • Ensure timely processing of subcontract requisitions through processing or preparation of Request for Quotes (RFQ), and/or Request for Proposals (RFP)

  • Verification of accuracy and completion of proposal packages

  • Coordinate with other divisions to clarify and ensure data is accurate

  • Receive subcontractors' responses to RFQ/RFP and determine each subcontractor's ability to meet Company and Procurement requirements including preparation of justifications, price/cost analysis, and negotiation memorandums

  • Prepare, negotiate and issue subcontract documents and amendments, including identification and inclusion of flow down requirements from the prime contract commensurate with delegated procurement authority

  • Prepare reports and contractual correspondence for project manager, contracts group, small business liaison office, and clients

  • Establish and maintain accurate tracking records tailored to each subcontract

  • Maintain and update subcontractors' files for internal and external audits applying ICF’s values, best practices, policies and procedures

  • Perform subcontract closeout actions, complete file documentation, and forward subcontract files to storage

  • Attend and serve as Subcontract representative at program and project meetings

What you will need:

  • Bachelor’s degree or additional years of relevant work experience

  • 2+ years of experience with cradle-to-grave Federal and/or State Government subcontract administration

  • 2+ years of experience working with relevant laws, regulations, terms, conditions, and policies governing assigned contracts, including FAR, DFAR, and CAS

What we would like:

  • Familiarity with creating Small Business Plans

  • Proficiency in MS Office Applications

  • Knowledge of Deltek Costpoint

  • Knowledge of Selectica or other Contracts Management related software

  • Knowledge of CPSR requirements  

Professional Skills needed:

  • Solid verbal, interpersonal and written communication skills

  • Strong analytical, problem-solving, organizational, critical thinking and decision-making capabilities

  • Team player with the ability to multi-task and work in a fast-paced high-volume environment

Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination:  EEO is the law and  Pay Transparency Statement.

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position. The pay range for this position is

$57,093.00 - $97,057.00

Reston, VA (VA30)

Who is ICF?

A global consulting services company with approximately 8,000 people across 75+ countries, but we are not your typical consultants.

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Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.

Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.