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ICF is growing and we are currently seeking a Subcontracts Administrator to join our procurement team. You will assist our teams with subcontracts administration to include reviewing and negotiating Non-Disclosure Agreements, Teaming Agreements, subcontracts, and other contractually related documents, and providing pre-award/proposal support.
What you will do:
Support pre-award and proposal activity, issuing and negotiating Non-Disclosure and Teaming Agreements, reviewing client-issued Request for Proposals (RFP) and/or Requests for Quotes (RFQ) for subcontractor requirements, issuing RFPs to teammates, evaluating pricing and other subcontractor proposal components, and providing Subcontracts related input for business and technical proposal volumes
Provide post-award support ensuring timely processing of subcontract requisitions
Coordinate and/or complete Company and Procurement requirements including preparation of justifications, price/cost analysis, and negotiation memorandums
Prepare, negotiate and issue subcontract documents and amendments, including identification and inclusion of flow down requirements from the prime contract commensurate with delegated procurement authority
Prepare reports and contractual correspondence for project manager, contracts group, small business liaison office, and clients
Establish and maintain accurate tracking records tailored to each subcontract
Maintain and update subcontractors' files for internal and external audits applying ICF’s values, best practices, policies and procedures
Perform subcontract closeout actions, complete file documentation, and forward subcontract files to storage
Attend and serve as Subcontract representative at program and project meetings
What you will need:
Bachelor’s degree or additional years of relevant work experience
5+ years of experience with cradle-to-grave Federal subcontracts administration
Experience working with relevant laws, regulations, terms, conditions, and policies governing assigned contracts, including FAR, DFAR, and CAS
Proficiency in MS Office Applications
Additional professional skills needed:
Solid verbal, interpersonal and written communication skills
Strong analytical, problem-solving, organizational, critical thinking and decision making capabilities
Team player with the ability to multi-task and work in a fast-paced high volume environment
What we would like:
Experience with State Government subcontract administration
Familiarity with creating Small Business Plans
Knowledge of Deltek Costpoint
Knowledge of SharePoint
Knowledge of CPSR requirements
Working at ICF
Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.
We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.
COVID-19 Policy: New or prospective U.S. employees must provide proof of complete vaccination on the date of their commencement of employment. If selected for employment, you will provide proof of your full vaccination status, defined as vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine approved or authorized for emergency use by the FDA.
Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email firstname.lastname@example.org and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination: EEO is the law and Pay Transparency Statement.
Fairfax, VA (VA01)