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Arlington, Virginia, United States of America
JOB #R2104173

Senior Public Relations Specialist - Conference and Event Support

@ ICF Next, we are fearless in finding new ways to solve problems, relentless in making sure it pays off for our clients and committed to making a positive change in the world.

Have a passion for managing events? We’re currently hiring a Senior Public Relations Specialist to support a cybersecurity focused organization on the planning, development, and implementation of virtual and in-person meetings and conferences. In this role, you will coordinate major events, conferences, and meetings related to cybersecurity.

Key Responsibilities:

  • Support pre-event planning and post-event evaluation to support clients’s participation in an average of ten (10) third-party conferences annually, to include developing and producing conference/event plans and strategies, securing exhibit and meeting space, coordinating applicable materials (brochures, briefing materials, signage, etc.), developing event staffing plans and after action reports, and providing general logistical support.

  • Develop concepts and produce materials and products for trade show booths to be used at events, conferences, recruitment fairs, etc.

  • Manage logistics and deployment of CISA’s booth and supporting materials to ten (10) events, conferences, tradeshows, etc., annually, to include creation or updates to existing structure, set-up, breakdown, storage, shipping, and arranging exhibit support services as needed.

  • Support virtual conference participation.

  • Tape pre-recorded speaker sessions.

  • Produce virtual booth graphics and collateral materials.

  • Manage interactive features of the virtual conference platform.

  • Develop and manage external registration pages.

  • Assist event manager to create an online virtual meeting schedule.

  • Schedule and coordinate with speakers as needed to assist with technology for their live and recorded sessions.

  • Coordinate with event manager on agenda and program changes.

  • Coordinate with event manager to receive registration data, including creating a registration page.

  • Develop appropriate communications regarding virtual meeting schedule (as needed).

  • Attend pre and post conference meetings regarding execution.

  • Provide post conference summary reports (i.e. report number of event people registered/attended event) budget reconciliation.

  • Provide other services as required to meet client’s specific virtual planning needs.

  • Assist in developing presentations for meetings and conferences, creating materials for and assembling briefing binders, speaker presentations, booth and exhibit materials, marketing collateral, outreach and communication plans.

  • Support planning and execution of client hosted events (both virtual and in-person), to include general planning, agenda development, speaker identification, speaker preparation, and material development.

  • Assist with the logistical aspects of meetings, conferences, and special events to include venue research and event analysis, preparation of invitations, tracking RSVPs and maintenance of participant database, fielding questions about registration and meeting agendas, and researching travel arrangements for meeting planners and speakers.

  • Prepare, reproduce and distribute conference materials, both digital and physical versions, depending on the event.

  • Research information about possible room setup, audiovisual equipment, accessibility needs and services, and other on-site meeting needs.

  • Assist meeting planners on-site work including providing registration support, handling general information, inquiries and requests from speakers and participants, coordinating onsite logistics and transportation requirements, and facilitating troubleshooting of logistics issues and gaps.

  • Assist in arrangements for video conferences, Web casts, and planning meetings.

  • Assist with booth design and updating booth graphics.

Required Qualifications:

  • Currently holds, or is able to obtain, DHS Fitness Determination

  • BS/BA in Marketing, PR, Communications, or related field.

  • Minimum of five (5) years’ of demonstrated experience:

- Assisting in the planning for the strategic direction and development of a comprehensive PR campaigns.

- Working with client and project team members.

Preferred Skills and experience:

  • Excellent communication skills, especially written.

  • Strong research and organizational skills

  • PR agency, corporate or government agency experience preferred.

  • Self-starter, with ability to manage tasks and handle multiple priorities with minimal supervision. 

Job Location(s): This position is located in Arlington, VA but is currently remote/telework through the Covid-19 pandemic until federal employees in the Capital Region are recalled back to the office.

Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. If you’re seeking to make a difference in the world, visit www.icf.com/careers to find your next career. ICF—together for tomorrow.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

COVID-19 Policy: New or prospective U.S. employees must provide proof of complete vaccination on the date of their commencement of employment. If selected for employment, you will provide proof of your full vaccination status, defined as vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine approved or authorized for emergency use by the FDA.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email icfcareercenter@icf.com and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination:  EEO is the law and  Pay Transparency Statement.

Arlington, VA (VA31)

Who is ICF?

A global consulting services company with +7,000 people across +70 countries, but we are not your typical consultants.
LEARN MORE ABOUT ICF

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Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.

Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.