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Senior Event Project Manager
ICF Next is one of the leading integrated communication agencies in Europe, specialising in large-scale events and campaigns across the European Union.
We are looking for a creative and dynamic team player to fill the position of Senior Event Project Manager. The ideal candidate has an excellent knowledge of event management as well as high-level project management skills; undertakes the full coordination and delivery of complex and large-scale event projects; delivers physical, hybrid and online events in a qualitative and timely manner; oversees and monitors financially large and demanding event projects; is commercial-minded and solution-oriented; contributes to the preparation of offers for EC FWCs tenders related to events.
Planning and delivery of medium/ large-scale high level event projects for the EU Institutions
Coordination and management of medium and large-size event projects from A to Z
Ideas and suggestions for enhanced, connected experiences to audience and stakeholders
Event concept and format suggestions
Daily contact with clients (mainly within the EU Institutions)
Strong and efficient project management skills
Budget management, monitoring and optimisation
Coordination with internal creative and production teams involved in event projects
Coordination with service providers and suppliers
Day-to-day supervision of project tasks
Quality control, time, change and resources management of projects
Sustainable, innovative and inclusive event services
Preparation of technical and financial offers and contribution to event-related tender offers
Minimum 7 years of event organisation and management in a communication environment, preferably for the EU Institutions and the European Commission
Excellent communication and client-oriented skills
Excellent organisational and planning skills
Strong project and time management skills (Prince 2 certification will be considered an asset)
Proven organisation and delivery of complex, medium and large-scale online and physical event projects (conferences, meetings, webinars, seminars, roadshows) with networking and exhibition activities
Good overview of online registration, conferencing and engagement tools and platforms (like Zoom, Teams, Webex, Interactio, Hopin, Sli.do, etc.)
Ability to manage project implementation teams
Knowledge of Brussels market and ability to identify and contract event logistics suppliers and venues in Belgium and other EU countries
Ability to work on the preparation of offers for Request for Services and Tenders/Bids
Excellent knowledge of English and French (any other language i.e. German will be considered an asset)
Focus on qualitative, creative and sustainable event services
Basic knowledge of registration tools like CVENT, Swoogo and B2Match is also an asset
Strong capacity of managing event projects in parallel, during preparation and implementation.
Working at ICF
Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.
Brussels, Belgium (BE75)