Senior Event Project Manager

ICF Next is one of the leading integrated communication agencies in Europe, specialising in large-scale events and campaigns across the European Union.

We are looking for a creative and dynamic team player to fill the position of Senior Event Project Manager. The ideal candidate has an excellent knowledge of event management as well as high-level project management skills; undertakes the full coordination and delivery of complex and large-scale event projects; delivers physical, hybrid and online events in a qualitative and timely manner; oversees and monitors financially large and demanding event projects; is commercial-minded and solution-oriented; contributes to the preparation of offers for EC FWCs tenders related to events.

Responsibilities:

• Planning and delivery of medium/ large-scale high level event projects for the EU Institutions

• Coordination and management of medium and large-size event projects from A to Z

• Ideas and suggestions for enhanced, connected experiences to audience and stakeholders

• Event concept and format suggestions

• Daily contact with clients (mainly within the EU Institutions)

• Strong and efficient project management skills

• Budget management, monitoring and optimisation

• Coordination with internal creative and production teams involved in event projects

• Coordination with service providers and suppliers

• Day-to-day supervision of project tasks

• Quality control, time, change and resources management of projects

• Sustainable, innovative and inclusive event services

• Preparation of technical and financial offers and contribution to event-related tender offers

Requirements:

• Minimum 7 years of event organisation and management in a communication environment, preferably for the EU Institutions and the European Commission

• Excellent communication and client-oriented skills

• Excellent organisational and planning skills

• Strong project and time management skills (Prince 2 certification will be considered an asset)

• Proven organisation and delivery of complex, medium and large-scale online and physical event projects (conferences, meetings, webinars, seminars, roadshows) with networking and exhibition activities

• Good overview of online registration, conferencing and engagement tools and platforms (like Zoom, Teams, Webex, Interactio, Hopin, Sli.do, etc.)

• Ability to manage project implementation teams

• Knowledge of Brussels market and ability to identify and contract event logistics suppliers and venues in Belgium and other EU countries

• Ability to work on the preparation of offers for Request for Services and Tenders/Bids

• Excellent knowledge of English and French (any other language i.e. German will be considered an asset)

• Focus on qualitative, creative and sustainable event services

• Basic knowledge of registration tools like CVENT, Swoogo and B2Match is also an asset

• Strong capacity of managing event projects in parallel, during preparation and implementation.

#indeed

Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

Brussels, Belgium (BE75)