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Multiple locations
Rockville, Maryland, United States of America
Fairfax, Virginia, United States of America
JOB #R2103661

Senior Communications Specialist, Webinar + Digital Events

ICF is a mission-driven company filled with people who care deeply about improving the lives of others and making the world a better place. Our core values include Embracing Difference; we seek candidates who are passionate about building a culture that encourages, embraces, and hires dimensions of difference.

@ ICF Next, we are fearless in finding new ways to solve problems, relentless in making sure it pays off for our clients and committed to making a positive change in the world. Join our community of mission-driven creatives, communicators, strategists, and technologists to challenge the status quo.

Have a passion for managing events? We’re currently hiring a Senior Communications Specialist, Webinar + Digital Events to support the planning, development, and implementation of virtual and in-person meetings and conferences.

Key Responsibilities:  

  • Develop work plans and track milestones and timelines for multiple meetings and conferences simultaneously 

  • Coordinate logistics for webinars and online meetings, including setting up the webinar platform, and arranging transcription and a summary of the meeting as assigned 

  • Oversee and facilitate all aspects of meeting planning: ordering supplies, printing/packing/shipping of materials, registration, and marketing outreach 

  • Work with graphic designer on creating and editing conference programs, signage, and other promotional or event materials 

  • Provide support for virtual and in-person conference including coordination of pre-conference needs, all day of needs, and follow up needs for reporting and lessons learned 

  • On site event management: conference logistics (including audiovisual rental, signage, poster board rental, and material preparation), speaker reimbursements, onsite staffing and post-event reporting 

  • Provide input and recommendations for marketing plans and outreach activities, as created by the utility marketing team 

  • Create invoices and receipts as requested; track expenses for event budget reconciliation 

  • Develop and maintain conference exhibit booth inventory and track and update dissemination of conference materials 

  • Work closely with marketing and dissemination team to coordinate and manage marketing and dissemination efforts through conference exhibit booths and website 

  • Interact with clients and ICF Next senior staff, as well as other notable stakeholders

  • Lead teams on complex programs – ensuring that all milestones and deadlines are met

Basic Qualifications: 

  • Bachelor's degree, required 

  • 8+ years event marketing experience  

  • Excellent writing skills 

  • Strong team orientation with a focus on collaboration 

  • Strong organizational and interpersonal skills 

  • Energetic, self-starter and resourceful problem solver 

  • High attention to detail with the ability to manage multiple ongoing activities 

  • Can-do attitude and willingness to jump in where needed 

  • Ability to work under tight deadlines and prioritize responsibilities

  • Ability to work independently under own direction and initiative

  • Experience interfacing with clients  

  • Experience with GovDelivery, Zoom, WebEx, Eventbrite, Cvent, and other collaboration tools are a plus

  • Proficiency in MS Office Applications (Word, PowerPoint, Outlook, Excel) 

  • Willing and able to travel up to 20% annually (domestically; once remote work guidelines are lifted.) 

#LI-CC1

#Indeed

Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. If you’re seeking to make a difference in the world, visit www.icf.com/careers to find your next career. ICF—together for tomorrow.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

COVID-19 Policy: New or prospective U.S. employees must provide proof of complete vaccination on the date of their commencement of employment. If selected for employment, you will provide proof of your full vaccination status, defined as vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine approved or authorized for emergency use by the FDA.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email icfcareercenter@icf.com and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination:  EEO is the law and  Pay Transparency Statement.

Rockville, MD (MD18)

FILE UNDER
Conference & Events

Who is ICF?

A global consulting services company with +7,000 people across +70 countries, but we are not your typical consultants.
LEARN MORE ABOUT ICF

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Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.

Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.