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Fairfax, Virginia, United States of America
JOB #R2103061

Proposal Coordinator - Work from Home / Remote


The Proposal Coordinator supports proposal efforts through administrative- and research-related duties. The Proposal Coordinator provides hands-on support to a proposal team throughout the proposal process to include supporting meetings, coordinating/writing sections, coordinating graphics and desktop publishing functions, and anything else required to create a compliant, winning proposal.

Main Responsibilities:

  • Gather relevant resumes and project descriptions from across the organization in a timely manner and modify them per proposal requirements and approved templates

  • Participate in resume reviews with project managers to ensure they highlight relevant information, showcase required experience, and are compliant to solicitation requirements

  • Contribute to other proposal sections as needed, including writing non-technical sections or contributing to qualifications statements

  • Take meeting notes and monitor action item follow through

  • Perform the regular upkeep of online proposal portals and proposal team working sites

  • Assist as needed with the submission of required proposal forms

  • May develop compliance matrices and support color team reviews, and coordinate production

  • Work to continually assess and improve processes and techniques

  • Provide excellent customer service, communicate effectively with internal clients and external business partners, and meet project deadlines

Basic Requirements:

  • Bachelor’s degree; specialization in communications, English, journalism, or related field preferred

  • 1+ year of experience in a professional setting, and experience with writing or editing, required

  • 1+ year of experience with proposal preparation and production

  • Experience working in a fast-paced, client-oriented environment

  • Excellent verbal, interpersonal, and written communication skills

  • Ability to work quickly, accurately, and collaboratively to meet deadlines

  • Highly responsive and able to identify and address high-priority tasks

  • Strong proficiency in the MS Office Suite (Outlook, Word, Excel, PowerPoint)

  • Proficiency in the use of SharePoint and MS Teams

Preferred Qualifications:

  • High level of attention to detail

  • Positive attitude, even when under pressure

  • Customer service orientation

  • Ability to work to meet deadlines (nights, weekends, and holidays, at times)

  • Ability to multi-task in a fast-paced environment; collaborative and productive work style

  • Ability to work with all levels of internal staff, as well as teaming partners

  • Sound business ethics, including the protection of proprietary and confidential information

Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. If you’re seeking to make a difference in the world, visit to find your next career. ICF—together for tomorrow.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

Reasonable Accommodations are available for disabled veterans and applicants with disabilities in all phases of the application and employment process. To request an accommodation please email and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination:  EEO is the law and  Pay Transparency Statement.

Fairfax, VA (VA01)


Who is ICF?

A global consulting services company with +7,000 people across +70 countries, but we are not your typical consultants.

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Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.

Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.