Proposal Coordinator - Remote

Join the Corporate Growth Team at ICF

We are one team united around one mission: growing ICF. Our mandate is to retain and expand existing client work, capture new opportunities, and actively take work from our competitors. We accomplish this by creating systems that support effective business development (BD) activities, providing best-in-class proposal and BD services, and inspiring our teammates to win.

By supporting growth, we further ICF’s mission to create a more prosperous and resilient world. We work side-by-side with experts devoted to climate resilience, public health, cybersecurity, energy efficiency, and other critical areas that require complex technical solutions from expert teams.

Together, we show why ICF is our clients’ best choice to reach their objectives.

How do we drive this mission?

Corporate Growth is staffed by a wide range of BD experts. We specialize in capture and proposal development, market research, data management and technology, training, price-to-win, and more. By providing a suite of services, tools, and programs, we support project teams across the organization as they develop strategies to pursue and win work.

What makes Corporate Growth unique?

We have created a collaborative, fulfilling, innovative, and transparent environment that values diverse perspectives.

We continually challenge ourselves to find new and better ways to do what we do, looking outward to build on industry best practices and emerging tools while creating space for all ideas. And, we mean it when we say we work hard and have fun.

Your Role on the Team

The Proposal Coordinator supports proposal efforts through administrative- and research-related duties. The Proposal Coordinator provides hands-on support to a proposal team throughout the proposal process to include supporting meetings, coordinating/writing sections, coordinating graphics and desktop publishing functions, and anything else required to create a compliant, winning proposal.

Your Responsibilities

• Gather relevant resumes and project descriptions from across the organization in a timely manner and modify them per proposal requirements and approved templates

• Participate in resume reviews with project managers to ensure they highlight relevant information, showcase required experience, and are compliant to solicitation requirements

• Contribute to other proposal sections as needed, including writing non-technical sections or contributing to qualifications statements

• Take meeting notes and monitor action item follow through

• Perform the regular upkeep of online proposal portals and proposal team working sites

• Assist as needed with the submission of required proposal forms

• May develop compliance matrices and support color team reviews, and coordinate production

• Work to continually assess and improve processes and techniques

• Provide excellent customer service, communicate effectively with internal clients and external business partners, and meet project deadlines

Basic Requirements

• Bachelor’s degree preferred, with specialization in Communications, English, Journalism, or related field

• 1+ year of experience in a professional setting, and experience with writing or editing, required

• 1+ year of experience with proposal preparation and production

• Experience working in a fast-paced, client-oriented environment

• Excellent verbal, interpersonal, and written communication skills

• Ability to work quickly, accurately, and collaboratively to meet deadlines

• Highly responsive and able to identify and address high-priority tasks

• Strong proficiency in the MS Office Suite (Outlook, Word, Excel, PowerPoint)

• Proficiency in the use of SharePoint and MS Teams

Preferred Qualifications

• High level of attention to detail

• Positive attitude, even when under pressure

• Customer service orientation

• Ability to work to meet deadlines (nights, weekends, and holidays, at times)

• Ability to multi-task in a fast-paced environment; collaborative and productive work style

• Ability to work with all levels of internal staff, as well as teaming partners

• Sound business ethics, including the protection of proprietary and confidential information

#ICFProposal

Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

COVID-19 Policy: New or prospective U.S. employees must provide proof of complete vaccination on the date of their commencement of employment. If selected for employment, you will provide proof of your full vaccination status, defined as vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine approved or authorized for emergency use by the FDA.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email icfcareercenter@icf.com and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination:  EEO is the law and  Pay Transparency Statement.

Fairfax, VA (VA01)