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You will be a key team member of a client facing consulting team that helps developers, lenders, and government agencies finance and construct renewable projects. This person will help project teams execute work in a fast-paced, rewarding, environment in one of the fastest growing industries across the globe.
To support our growth, we seek a Project Assistant to work in our Technical Advisory line of business. This person will help coordinate the execution of projects by assisting with the administration, setup, and on-going monitoring of projects, manage data flow between clients and ICF, establish and update work product standards, review work products for adherence to company standards, and as well as have a key role in development of innovative, accurate, timely, and high-quality products and services, typically working on multiple projects with all levels of staff. Team members at ICF have an opportunity to apply their experience and academic knowledge, gain exposure to major projects, and interact with experts and clients in the field, while building content knowledge and consulting skills.
Establish and Manage Project Setup Form (Form is to be filled out by Project Manager (PM) or Project Coordinator (PC) and include (at a minimum) project team, date of first deliverable, billing summary, need for and dates that certificates & reliance letters are needed)
Contract Setup – Oversee process to solicit Contracts for new job numbers based on Project Setup form, contract, submit executed NDA’s to Contracts for archiving.
Archiving of Project Setup Docs (Upon receipt of job number, Project Coordinator is to update Project Setup form with charge codes, and place contract, Project Setup form, NDA’s, and other material in PM folder which has been set up by Project Coordinator)
Technical Editing of Project Deliverables as necessary
Coordinate PM/PC updates & reviews of Project Invoices
Oversee Portfolio Level Billing Tracking Spreadsheet
information within to be updated by PM/PC
coordinate with billing team to identify outstanding amounts.
Verify project closeout activities have been completed by PM/PC including archiving of final reports, certificates, and billing.
Oversee development and management of deliverable templates.
Coordinate project data access/downloads.
Oversee team share point, including project folders and other team resources.
Assist team members with expense reports and other compliance tasks.
Assist management with the administration of meetings.
Bachelor’s Degree with 2-4 years of administrative experience
Demonstrated organizational skills.
Ability to communicate and multi-task effectively.
Handle sensitive information in a confidential manner.
Self-initiative and follow through to complete tasks with minimal supervision.
Familiarity with Microsoft Office Suite (PowerPoint, Word, Excel, Outlook)
Administrative experience in a technical / engineering environment
Prior experience with Concur travel planning software and or Deltek enterprise.
Writing or editing experience in a work or educational environment
Familiarity with Microsoft SharePoint
Completes tasks with minimal oversight in accordance with established procedures
Communicates with team members at all levels including peers, direct reports, and superiors
Understands task expectations and how tasks fit in the overall project.
Works collaboratively with project team and client to define and achieve established goals.
Organizes written work in a manner that is clear, easy to follow, and tailored for the intended audience.
ICF is a global consulting and technology services company with approximately 9,000 employees, but we are not your typical consultants. At ICF, business analysts and policy specialists work together with digital strategists, data scientists and creatives. We combine unmatched industry expertise with cutting-edge engagement capabilities to help organizations solve their most complex challenges. Since 1969, public and private sector clients have worked with ICF to navigate change and shape the future. Learn more at icf.com
Working at ICF
Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.
New Delhi, India (II77)