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We are looking for an Office Manager to support our Baton Rouge office and the disaster recovery work conducted there. This includes serving as the main point of contact for the office, overseeing the logistics and operations of the space. This position will also have a limited role in supporting the administrative functions of the project.
ICF is in the business of Making Big Things Possible and we’re looking for an Office Manager to generate visibility around the innovative and inspirational work we do. We are a $1 billion+ global consulting services firm that provides professional services and technical solutions that maximize impacts for people, businesses, and government in areas critical to the world's future.
This is a full-time benefits eligible position and hybrid based out of our Baton Rouge, LA ICF office.
Coordinate the administrative activities of an office
Oversee opening, sorting, and routing of incoming and prepares for outgoing correspondence, mail and packages
Coordinate the receipt, storage and issuance of stationery and office supplies; oversees periodic inventories and reorders items as required
Act as the first point of contact for internal facilities issues, and logs all maintenance, cleaning and office/location services and refers related issues to the appropriate personnel
Regularly interact with colleagues within the immediate organization
Serve as the main point of contact for onboarding new hires into the office and ensure they have the supplies and equipment they need
Manage the visitor badge and parking passes and information
Provide clerical support to the project as needed
Provide reporting support as needed
Maintain physical and electronic records
Support the maintenance of the project team site
Troubleshoot and support IT and equipment needs
Serve as the health and safety coordinator for the office
Process expense reports
Supports other duties as assigned
High school diploma
4 + years of office management and administrative support experience
Proficiency in Microsoft Office (including Word, PowerPoint, and Excel)
Proficiency in database entries, SharePoint file depositories, with an ability to become familiar with project-specific programs and software
Demonstrated office operations and project administrative experience
Strong organizational, prioritization, multitasking, and planning skills, as you will be working on a wide range of topics and tasks simultaneously.
Excellent interpersonal and communication skills
A professional demeanor, flexible outlook, and positive attitude, even while working in a fast-paced environment
Working at ICF
Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.
We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.
COVID-19 Policy: New or prospective U.S. employees must provide proof of complete vaccination on the date of their commencement of employment. If selected for employment, you will provide proof of your full vaccination status, defined as vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine approved or authorized for emergency use by the FDA.
Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email firstname.lastname@example.org and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination: EEO is the law and Pay Transparency Statement.
Baton Rouge, LA (LA27)