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Fairfax, Virginia, United States of America
JOB #R2203177

Office Administrator

Office Administrator

What you will do: 

You will oversee facility-related purchasing and procurement functions including cost coding and invoice approval processing.  

  • Vendor Management – Oversee Office & Ergonomic Supplies, Breakroom Services, Stationary and Off-Site Print Services 

  • Verify vendor accounts with Finance/Accounting, reconcile monthly reports and statements 

  • Work with vendors to ensure that accounts are being regulated and all documentation and reporting are in place 

  • Review Purchase Orders/Contracts for vendors 

  • Invoice review, coding of invoices, approvals, and process for payment 

  • Implementation and development of Policies, Procedures and Work Instructions 

  • Assist with Repro Print Shop purchase/leases, maintaining cost data for review on SharePoint 

  • Capital Expenditure orders and tracking and reconciliations for budgeting and forecasting 

  • Assist with Projects/Buildouts, maintaining budgets and OneNote/Planner updates 

  • Management Reporting, Create and maintain custom reports as needed, combining data sources into a single report 

  • Prepare purchase requisitions to initiate payment under contracts; submits related invoices for contract period. 

  • SharePoint – maintaining all documents 

  • Establish and maintain cooperative working relationships 

What you need (Minimum Qualifications): 

  • 2+ years of related experience in a Vendor Management capacity where you negotiated vendor contracts and processes  

  • Local to the Fairfax office location as being on-site will be required once pandemic related restrictions are eased 

  • High School Education 

  • Advanced proficiency in Microsoft Office Excel and SharePoint 

  • Intermediate proficiency in Microsoft Office Suite 

What we would like (Preferred Qualifications): 

  • Knowledge of Adobe Acrobat 

  • Associates degree 

Additional professional skills and experience: 

  • A proactive approach with a positive attitude 

  • Strong administrative and coordination skills 

  • Troubleshooting skills with an effective customer-service orientation 

  • Excellent organizational skills, time management, and prioritization abilities 

  • Excellent interpersonal skills with the capability to communicate to staff at all levels 

  • The ability to work independently as well as being a dedicated/collaborative/productive team member 




Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

COVID-19 Policy: New or prospective U.S. employees must provide proof of complete vaccination on the date of their commencement of employment. If selected for employment, you will provide proof of your full vaccination status, defined as vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine approved or authorized for emergency use by the FDA.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination:  EEO is the law and  Pay Transparency Statement.

Fairfax, VA (VA01)

Office Services

Who is ICF?

A global consulting services company with approximately 8,000 people across 75+ countries, but we are not your typical consultants.

Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.

Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.