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What you will do:
You will oversee facility-related purchasing and procurement functions including cost coding and invoice approval processing.
Vendor Management – Oversee Office & Ergonomic Supplies, Breakroom Services, Stationary and Off-Site Print Services
Verify vendor accounts with Finance/Accounting, reconcile monthly reports and statements
Work with vendors to ensure that accounts are being regulated and all documentation and reporting are in place
Review Purchase Orders/Contracts for vendors
Invoice review, coding of invoices, approvals, and process for payment
Implementation and development of Policies, Procedures and Work Instructions
Assist with Repro Print Shop purchase/leases, maintaining cost data for review on SharePoint
Capital Expenditure orders and tracking and reconciliations for budgeting and forecasting
Assist with Projects/Buildouts, maintaining budgets and OneNote/Planner updates
Management Reporting, Create and maintain custom reports as needed, combining data sources into a single report
Prepare purchase requisitions to initiate payment under contracts; submits related invoices for contract period.
SharePoint – maintaining all documents
Establish and maintain cooperative working relationships
What you need (Minimum Qualifications):
2+ years of related experience in a Vendor Management capacity where you negotiated vendor contracts and processes
Local to the Fairfax office location as being on-site will be required once pandemic related restrictions are eased
High School Education
Advanced proficiency in Microsoft Office Excel and SharePoint
Intermediate proficiency in Microsoft Office Suite
What we would like (Preferred Qualifications):
Knowledge of Adobe Acrobat
Additional professional skills and experience:
A proactive approach with a positive attitude
Strong administrative and coordination skills
Troubleshooting skills with an effective customer-service orientation
Excellent organizational skills, time management, and prioritization abilities
Excellent interpersonal skills with the capability to communicate to staff at all levels
The ability to work independently as well as being a dedicated/collaborative/productive team member
Working at ICF
Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.
We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.
COVID-19 Policy: New or prospective U.S. employees must provide proof of complete vaccination on the date of their commencement of employment. If selected for employment, you will provide proof of your full vaccination status, defined as vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine approved or authorized for emergency use by the FDA.
Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email firstname.lastname@example.org and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination: EEO is the law and Pay Transparency Statement.
Fairfax, VA (VA01)