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Meeting and Event Planner
ICF is looking for senior-level professionals to support our Health Services Practice!
Are you an experienced event and meeting planner who would like to engage in meaningful work within an exciting, fast-paced setting? Are you interested in learning more about cutting edge research and tools in areas like toxicology, epidemiology, chemistry, and environmental modeling?
Then join our multidisciplinary team of 70+ professionals specialized in identifying and quantifying the effects of environmental pollutants on human health and the environment! You will work with a wide variety of clients- including the National Institute of Environmental Health Sciences (NIEHS) and the Environmental Protection Agency (EPA)- managing and supporting technical scientific meetings, workshops, and conferences. This is a great opportunity, that will allow you to identify and apply industry best practices and interact with experts and clients in the field. For more information on the work we do, please visit: https://www.icf.com/work/health
This position is full-time and will be located on-site in either Fairfax, Virginia or Durham, North Carolina. Interested candidates will need to submit a cover letter with their resume.
What you’ll do…
- Plan and implement large and small-scale meetings (on and off-site), virtual meetings and webinars, etc.
- Develop on-target meeting materials, including agendas and participant guides, ensuring their overall quality.
- Manage speakers and advisory committees, participant travel (domestic and international), and all aspects of event registration.
- Oversee associated financial administration, including receiving and distributing correspondence, maintaining files, tracking invoices for payment, and tracking the billing process.
- Manage the procurement of audio-visual equipment, transportation, food and beverage, and other event needs.
- Inspect event facilities, ensuring that they conform to client requirements.
- Negotiate and review contracts for venues and vendors.
- Conduct post-event evaluations and/or client debriefs to continuously improve future events.
What you’ll need…
- Bachelor’s Degree with a least 6 years of conference planning/logistics support and staff management experience,
- Advanced experience with Microsoft Office products.
- Ability to take initiative, prioritize, multi-task, and work under strict deadlines in a fast-paced environment.
- High level organizational skills, with a focus on details, accuracy, customer service, and professional courtesy.
What we’d love…
- Previous experience in a client-facing role, demonstrating expertise and confidence with client communication and problem solving.
- The ability to create work plans and budgets based on client needs, forecasting project resources, and constructing project timelines.
- Experience developing and using web-based registration systems and/or executing meetings through webinar platforms.
- Expertise with venue/hotel evaluation and contract review.
- Expertise with the Federal Acquisition Regulations (FAR) and/or U.S. Government-sponsored meetings.
Working at ICF
Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.
We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.
COVID-19 Policy: New or prospective U.S. employees must provide proof of complete vaccination on the date of their commencement of employment. If selected for employment, you will provide proof of your full vaccination status, defined as vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine approved or authorized for emergency use by the FDA.
Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email firstname.lastname@example.org and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination: EEO is the law and Pay Transparency Statement.
Durham, NC (NC05)