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Lead Operations Specialist
ICF is seeking motivated operations professionals to support our growing portfolio of global health and development programs in our Rockville, MD office. Our typical programs are global in scale, working in 20 or more countries simultaneously, requiring senior financial and administrative support that involves development of reports to USAID and its Missions, and subcontracts and procurement oversight; ensuring compliance with USAID regulations; providing oversight of procurement documentation; planning for quality control and inspection of delivered goods, and advising staff on issues related to subcontracts, procurement, and financial management
The Lead Operations Specialist will work as part of the operations team for a large, USAID-funded project, and ensure that processes are compliant and efficient. Specific responsibilities include:
Contracts and Subcontracts Management
- Ensure compliance with contract terms and conditions, remaining current on FAR and ADS requirements and changes.
- Assist program staff with all subcontracting processes, providing guidance on subcontract related matters, from development of scopes of work and budget negotiations.
- Lead the process of obtaining USAID consent to subcontract, working closely with program staff to gather the necessary information. Write Memorandums of Negotiations (MoN) and Justifications and Approvals for Other Than Full and Open Competition (J&A) documents to be submitted to USAID.
- Advise and support program staff on issues related to subcontract modifications.
- Interface with ICF Contracts and Subcontracts corporate departments.
- Under the supervision of the Senior Operations Manager, manage the procurement process for the purchase and delivery of goods and services for program activities, including determining procurement requirements, identifying and recommending the most appropriate method of procurement, inspecting goods and services, verifying delivery, and monitoring the use and disposition of goods.
- Prepare specifications, solicitation documents, manage evaluations, draft requests for consent for contracting officer, and oversee vendor selection process
- Establish procurement trackers and manage all procurement documentation
- Ensure that current and past procurement files are maintained in accordance with applicable policies and procedures.
- Ensure procurement and commodities logistics management are performed in compliance with project environmental monitoring and mitigation plans. Maintain documentation for procurement-related environmental monitoring and mitigation reporting.
- Establish and maintain asset and inventory registry, and disposition of assets in accordance with ICF and USAID regulations
Country Program/Activity start-up and close-out
- As assigned, lad country program start-up and mobilization activities, liaising with technical team and corporate business functions
- As assigned, lead the development and execution of country close-out plans, liaising with technical team and corporate business functions
- Give presentations, develop manuals and guidance documents for project staff on issues related to contracts, subcontracts, and financial management.
- BA in Finance or related field or 8+ years’ equivalent experience managing the financial and operations aspects of international operations for USAID projects
- Experience complying with USAID-funded technical, financial, and procurement regulations
- Detail-oriented and organized
- Ability to use Microsoft Office tools
- Ability to travel internationally approximately 15% of the time.
- Master’s degree in related field
- Experience working in sub-Saharan Africa
- Experience using Cognos
Working at ICF
Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. If you’re seeking to make a difference in the world, visit www.icf.com/careers to find your next career. ICF—together for tomorrow.
We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.
Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email firstname.lastname@example.org and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination: EEO is the law and Pay Transparency Statement.
Rockville, MD (MD18)