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Rockville, Maryland, United States of America
JOB #R2203569

Infectious Disease Detection and Surveillance (IDDS) Project Assistant

ICF’s International Health and Development line of business is looking for a Project Assistant to support the operations of its Infectious Disease Detection and Surveillance Project (IDDS). On IDDS we partner with clients to conceive and implement solutions and services that protect and improve the quality of life in low and middle income countries. The focus of this position would be on USAID’s Infectious Disease Detection and Surveillance (IDDS) project located at our Metro-accessible Rockville office.

 The Project Assistant should be a conscientious and service-oriented team member with good interpersonal skills who communicates effectively both verbally and in writing, is self-motivated, accurate, and efficient in the accomplishment of tasks, is flexible when faced with change, is highly organized and able to coordinate the timely completion of competing assignments, takes initiative to find solutions to challenges, has strong Microsoft Office skills (Word, Excel, PowerPoint), and is experienced with technology for communication and knowledge management.

Key Responsibilities:

  • Coordinating, processing, and tracking staff and consultant travel (e.g. itineraries, insurance, visas, billing, trip reports, and approvals by the project director and USAID)
  • Creating and maintaining SharePoint and Teams sites to support project coordination and knowledge management
  • Coordinating internal and external meetings and calls, including arranging conference lines, venue booking, setting-up audio-visual equipment, and arranging catering
  • Taking and disseminating meeting notes
  • Providing coordination support to country programs as needs dictate and regular duties allow 
  • Archiving project documents
  • Supporting project reporting and submission of written deliverables
  • Tracking project processes through Jira
  • Supporting onboarding for new staff
  • Managing group telephone and e-mail lists
  • Maintaining the project calendar
  • Processing subcontractor, consultant, and vendor procurement requests
  • Photocopying and scanning documents
  • Ordering supplies
  • Scheduling and coordinating office celebrations and social events
  • Completing other administrative tasks as assigned

Basic Qualifications: 

  • Bachelor’s Degree, preferably in an area relevant to international health and development
  • Strong Microsoft Office (Word, PowerPoint, Outlook and Excel) skills
  • 1+ years of work experience as an Administrative Assistant in an office environment

Professional Skills and Abilities:

  • Excellent organizational skills
  • Strong written and oral communication skills
  • Ability to work as part of a team in a time-sensitive, changing environment
  • Ability to adapt and respond to shifts in priorities
  • Ability to stay on top of multiple tasks and parallel processes
  • Ability to prioritize competing tasks to meet deadlines
  • Ability to problem-solve
  • Ability to take direction and receive feedback well
  • Ability and inclination to work with a high level of accuracy and attention to detail
  • Ability to apply a high level of discretion
  • Successful experience working independently and with a geographically diverse team 

Preferred Skills/Experience:

  • Experience and competence with the Jira project management platform
  • Familiarity  with communication technology, e.g. audiovisual equipment and technologies that facilitate virtual meetings and communication
  • Knowledge and prior experience with SharePoint and Teams
  • Contracting and invoicing experience
  • Fluency in written and spoken French
  • International and cross-cultural experience
  • 2+ years' related work experience in an office environment
  • Academic achievement as demonstration of ability to manage and produce high quality work

Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

COVID-19 Policy: New or prospective U.S. employees must provide proof of complete vaccination on the date of their commencement of employment. If selected for employment, you will provide proof of your full vaccination status, defined as vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine approved or authorized for emergency use by the FDA.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination:  EEO is the law and  Pay Transparency Statement.

Rockville, MD (MD18)

Who is ICF?

A global consulting services company with approximately 8,000 people across 75+ countries, but we are not your typical consultants.

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Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.

Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.