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Dallas, Texas, United States of America
JOB #R2200730

Head Start Administrative Assistant - Region VI

Job Description

ICF seeks a full-time Administrative Assistant to support the Regional Training and Technical Assistance (TTA) Team.  The Administrative Assistant works under the direction of the Regional TTA Coordinator (TAC) supporting administrative functions necessary to provide TTA services to Head Start and Early Head Start programs.  
 Up to 25% travel will be required to fulfill the duties of the position.  This position will be eventually based out of the Region VI Federal Office in Dallas, TX. Remote work initially. Once COVID-19 restrictions are lifted, up to 25% travel will be required as well as work on onsite at client office.

Basic Qualifications:

The Administrative Assistant shall have:

  • A minimum of a two-year college degree from accredited college or university preferred.
  • Experience aggregating data and producing reports based on multiple data sources.
  • Proficiency in Microsoft Office Suite or similar applications.
  • Experience communicating, both orally and in writing, to various audiences.
  • Experience organizing and performing multiple tasks at the same time.
  • Experience providing administrative support to project and/or contract management team and staff who work remotely.
  • Experience with event coordination and planning, preferred.

Responsibilities:

  • The Regional Administrative Assistance (AA) shall provide the following in-person or virtually as determined by the regional office.
  • Provide general administrative support for TTA contract activities and deliverables as directed by the Regional TTA Coordinator and the Regional Office.
  • Conduct event planning for regional TTA meetings and events, including provision of virtual TTA.
  • Perform general clerical duties such as data entry and recordkeeping.
  • Aggregate and prepare data from existing government systems to inform and report on TTA activities.
  • Support Regional TTA Coordinator in preparing and submitting accurate and timely monthly and quarterly reports and travel plans. Ensure that Head Start Enterprise System and other records are up to date.
  • Support the TTA Coordinator in completing the annual regional OHS Professional Development Plan process.
  • Incorporate other tasks specific to the support of the TTA Coordinator’s work or as requested by the COR.

Preferred Skills/Experience:

  • Bachelor’s degree from an accredited U. S. college
  • Smartsheet proficiency    
  • Experience with virtual platforms such as Zoom, Microsoft Teams, etc.    
  • art sheet proficiency       
  • Experience working with federal government programs, particularly in a consulting environment
  • Experience providing logistical support and general project support, such as activity tracking, task coordination, and material formatting
  • Experience setting up and managing webinars
  • Excellent verbal, oral, written communication skills

Professional Skills:

  • Superior attention to detail and the ability to meet stringent deadlines
  • Strong analytical, problem-solving and decision-making capabilities
  • Ability to be flexible, multi-task, prioritize, and manage multiple activities simultaneously in a fast-paced, changing environment
  • Strong team player with the ability to take initiative and work well independently
  • Ability to work with all levels of internal staff, as well as outside clients and vendors
  • Exceptional interpersonal skills including courtesy, professionalism, and a cooperative attitude
  • Ability to build productive business relationships
  • Excellent time management and communication skill
  • Ability to exercise good judgment, discretion, tact, and diplomacy

Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

COVID-19 Policy: New or prospective U.S. employees must provide proof of complete vaccination on the date of their commencement of employment. If selected for employment, you will provide proof of your full vaccination status, defined as vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine approved or authorized for emergency use by the FDA.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email icfcareercenter@icf.com and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination:  EEO is the law and  Pay Transparency Statement.

Texas Client Office (TX88)

Who is ICF?

A global consulting services company with approximately 8,000 people across 75+ countries, but we are not your typical consultants.
LEARN MORE ABOUT ICF

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Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.

Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.