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Grants Management Support Specialist
ICF seeks a Grants Specialist to provide ongoing, prompt and accurate fiscal assistance to Head Start (HS) and Early Head Start (EHS) grantees and supports Federal staff with high quality grants management services. This includes preparing and tracking grants through review and funding processes, monitoring receipt and accuracy of grant documents, monitoring, evaluating, and resolving grant issues, and preparing grant closeouts. The Grants Specialist will be a critical thinker with outstanding attention to details and an eye towards process improvement. This position will be located at the regional office in Philadelphia, PA with the possibility of up to 25% travel.
Roles & Responsibilities:
- Review and act on applications so that they may be funded 30 days prior to a grantee’s refunding date. Prepare continuation Financial Assistance Awards (FAAs) with cover letters for mailing out 30 days prior to a grantee’s refunding date
- Prepare and track grants through review and funding process. Deliverables include completed grant review checklist, timely contact with grantees to resolve issues, negotiation sheets and FAAs prepared in Grants Solutions software, briefing meetings with program staff and with management, leading to the awarding of annual continuation grant awards, program improvement grant awards, cost-of-living grant awards, and one-time funding awards to grantees.
- Monitor timeliness, receipt and accuracy of grant applications, financial reporting documents and financial draw downs.
- Correspond with grantee staff on a regular basis.
- Monitor ongoing fiscal performance of grantees, evaluation of required fiscal reports, wage comparability study; resolution of audit findings and recommendations; and resolution of community/individual complaints.
- Prepare grant closeouts. Deliverables include completed closeout checklist, assurance that reports and audits have been reviewed for completeness and correctness, a closeout letter that is sent to the grantee, and a closeout award processed in the Grants Solutions software system.
- Bachelor’s Degree from an accredited university or college, with a preference for a degree in Accounting, Business Management, or a related field.
- Background and training in accounting and/or financial management, including audit resolution activities.
- At least 2 years’ experience related to federal discretionary grants management non-profit or for-profit financial management, and regulatory compliance monitoring and oversight.
- Knowledge and experience with the administration of discretionary grants is required; with a preference (not requirement) for Head Start/Early Head Start Programs.
- Experience aggregating, analyzing, charting, graphing and reporting on and presenting data gathered from multiple sources.
- Strong organizational, administrative and project coordination skills, and the ability to effectively manage multiple priorities.
- Strong interpersonal skills, with the proven ability to collaborate and build relationships with staff, clients, remote colleagues and supervisors, and others.
- Computer, Internet and general proficiency with Microsoft Outlook, Word and PowerPoint; advanced knowledge and experience with Microsoft Excel is required; experience with Grant Solutions preferred.
- Proven ability to effectively communicate (both verbally and orally), exercise sound judgment, ask questions and be open to the input and decisions of others.
- Able to, both independently and collaboratively, solve problems, make decisions and support change.
Working at ICF
Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.
We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.
Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email firstname.lastname@example.org and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination: EEO is the law and Pay Transparency Statement.
Pennsylvania Client Office (PA88)