Grants and Contracts Manager

Summary

Are you passionate about using your expertise and experience in subcontracts and grants management, finance, and operations to strengthen the capacities of local actors to contribute to advancing digital development? Then come to ICF. We work at the forefront of international development, helping clients understand and address the needs of diverse populations through digital solutions.

Job Description

The Contracts and Grants Manager (CGM) will be responsible for establishing and leading the subcontracts and grants program for the anticipated USAID-funded five-year $200 million Digital Strategies Implementation (DSI) project.  This project will provide program management support services to assist USAID with Digital Development-focused research, training, strategic thinking, digital-sector partnerships, and behavior change that will equip USAID programming for the digital age. This contract will help to foster the growth of open, inclusive, and secure digital ecosystems in partner countries.

The CGM will ensure subcontracts and grants are aligned with country and client priorities, quality control, financial management, and contractual compliance requirements. 

Primary Responsibility 

• Build and manage a team of contracts and grants management specialists to oversee all subcontracts and sub-award activity, including the subcontract and grant competition cycle: solicitation, review, execution, implementation management, monitoring, communication with recipients, and closeout.
• Collaborate closely with the Project Director, other project staff, and ICF Corporate contracts and finance staff to ensure compliance with USAID requirements in all financial, administrative, and other operational areas.
• Collaborate with program staff and buy-in leads to ensure subcontracts and grants help buy-in and the project meet goals, deliverables, and milestones.
• Direct the development of subcontract and grant awards, as well as the evaluation and selection process.
• Contribute to the development of annual and buy-in work plans and translate the work plan to line items in order to develop budgets. Develop budgets and budget forecasts and monitor budgets on an on-going basis.
• Ensure the subcontracting and grants processes comply with all USAID regulations and ICF policies, practices, and regulations.
• Provide training on subcontracts and grants management, financial management, recordkeeping, operational systems, and policies as needed.
• Monitor subcontractor and grantee financial performance.
• Ensure grantees receive guidance and technical assistance on grant compliance issues, such as financial reporting requirements, audit reports, procurement, and award monitoring.
• Review and audit subcontractor and grantees reports, budgets, expenses, and proposals to ensure compliance with award terms and USAID regulations and maintenance of accurate financial records.
• Ensure preparation and submission of complete and accurate financial reports and cash requests to ICF and USAID.
• Ensure seamless linkages between the subcontracts and grants program and other project components, as well as finance and administrative functions within the project.
• Ensure complete preparation of all required documentation for accounting and audits.

Qualifications:

• At least 10 years’ experience in senior finance, administration, and contract management positions; 5+ years managing development activities, including contracts and buy-ins.
• At least 2 + years of experience working with non-governmental organizations managing grants implemented in developing countries.
• At least 2 + years of substantial experience in creation and management of sub-awards and grants, and relationship management, ideally under contract for USAID-funded projects.

Preferred Qualifications:

• Experience working with and building the capacities of local communities, NGOs, private sector, and/or international organizations.
• Demonstrated knowledge of GAAP and thorough understanding of non-profit accounting principles and grants management.
• Experience working on awards that support digital development.
• Supervisory experience including all facets of teambuilding: recruiting, engaging, motivating, training, and managing staff.
• Excellent record of successfully establishing and managing grants programs for large and complex USAID-funded programs.
• Expertise in USAID regs and regulations.
• Strong written and oral communication skills
• Fluency in English.

Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email icfcareercenter@icf.com and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination:  Know Your Rights and  Pay Transparency Statement.

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position. The pay range for this position is:

$103,672.00 - $176,242.00

Rockville, MD (MD18)