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Fairfax, Virginia, United States of America
JOB #R2200071

Grant Administration Specialist - Emergency Solutions (REMOTE ROLE)

Grant Administration Specialist – Emergency Solutions Grant – Coronavirus (ESG-CV) Program—State of CA


ICF is seeking a Grant Administration Specialist who will support government agencies and service providers in California in administering and managing federal funds which seek to prevent, prepare for, and respond to COVID-19, among individuals and families who are homeless or receiving homeless assistance and to support additional homeless assistance and homelessness prevention activities to mitigate the impacts created by the pandemic.

As part of the growing Housing and Community Development/Homeless Services practice area, the position requires experience with the Department of Housing and Urban Development’s Emergency Solutions Grants (ESG) program and a willingness to learn about HUD’s new Emergency Solutions Grant – Coronavirus (ESG-CV) Program.

The Grant Administration Specialist will work remotely with state ICF staff, subject matter experts, and other staff to assist the client and relevant agencies to provide grant administration and oversight to ensure successful deployment of federal housing and community development funding included but not limited to ESG-CV.

The Grant Administration Specialist will be managing, reviewing, analyzing, and evaluating grant program activities to ensure compliance with grant program requirements, local and federal regulations governing federally funding grant programs. This includes the preparation of grant acceptance documents to formulating processes or procedures for implementation, and maintenance of files and databases necessary for preparing reports.

*We are open to supporting 100% remote work anywhere within the US.*

Key Responsibilities: 

  • Assist with managing disaster recovery funding programs and review of grant applications.
  • Support the development of policy guidelines, templates and sample documents.
  • Develop grant management budget and adjust as needed based on expenditure analysis.
  • Supports and tracks progress, including generating required reports on awarded projects to ensure that funds are used, and activities are completed on time, within scope and budget.
  • Ensure grant compliance with federal overlay requirements, underwriting requirements, and other specific program requirements of identified funding sources.
  • Prepare schedules, reconciliations, grant and contract close-out reports related to grant spending as well as review any contract close-out reports or other summaries related to grant and contract spending.
  • Provide technical assistance to grantees, grantees' program operators on design, documentation and administration of CARES Act and other Federal housing and community development funding.
  • Explain award process including documents such as Intended Use of Funds, Grant or Loan Agreement, Conflict of Interest Forms and disbursement instructions.
  • Assist in reporting monthly requirements including LMI job creation and other national objectives, draw requests, payments, line of credit management and compliance.
  • Provide all necessary support in the development, preparation and submission of required deliverables to the client.
  • Research and review relevant regulations and policies that support grants allocations. 
  • Maintain and track caseload and track in management information system.

Basic Qualifications: 

  • Bachelor’s degree or higher education in Planning, Public Policy/Administration, Business, Project Management, or similar area of study. Equivalent work experience may be considered.
  • 5+ years of specific experience in grants management or grant administration for federally funded programs
  • Knowledge of CARES Act, ESG-CV, CDBG-CV and other similar federally funded programs
  • Knowledgeable in business operations and financial documents

 Preferred Skills/Experience: 

  • Experience with federally-funded community or economic development programs
  • Experience with the Continuum of Care Program and other federal programs targeted to address the needs of homeless populations
  • Experience working with entities that are new to administering federal funds but who are deeply rooted in racial equity priorities and/or who have experience with hiring practices to attract and retain staff with lived expertise of homelessness and in particular, Black, indigenous and people of color
  • Superior interpersonal skills including courtesy, professionalism, empathy, and a cooperative attitude

Professional Skills: 

  • Excellent verbal, interpersonal and written communication skills.
  • Strong analytical, problem-solving and decision-making capabilities.
  • Team player with the ability to work in a fast-paced environment.
  • Proficiency in MS Office Applications (Word, PowerPoint, Outlook, Excel)

This job is a Section 3 eligible job opportunity. We encourage applications from individuals that are low income and/or living in Public Housing. 


Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

COVID-19 Policy: New or prospective U.S. employees must provide proof of complete vaccination on the date of their commencement of employment. If selected for employment, you will provide proof of your full vaccination status, defined as vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine approved or authorized for emergency use by the FDA.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination:  EEO is the law and  Pay Transparency Statement.

Virginia Remote Office (VA99)

Who is ICF?

A global consulting services company with +7,000 people across +70 countries, but we are not your typical consultants.

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Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.

Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.