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Arlington, Virginia, United States of America
JOB #R2203400

Executive Assistant

ICF has an immediate need for an Executive Assistant to provide support to the management team within our IT Modernization Division. This full-time position will be responsible for a variety of administrative duties. Experience with Microsoft Suite applications is a must, including Outlook, Word, Excel, and Dynamics. This position requires strong communication and organizational skills and the ability to be flexible as demands and priorities change. 

What you'll be doing:

  • Serve as gatekeeper and point-of-contact for the Division Leader, modeling utmost confidentiality and professionalism.

  • Maintain and manage calendar, appointments, and calls for the Group Leader. Resolve calendar conflicts and manager other operational requests.

  • Maintain and continually develop a solid understanding of organizational operations, policies, procedures, and regulations to better anticipate needs and requests.

  • Build strong internal and external relationships and become a go-to resource for corporate and agency information within the team.

  • As requested, attend team meetings, collect notes and action items and send follow up to team members.

  • Work flexibly with Division staff to manage and expedite Division operations, partnering collaboratively with internal services.

  • Consulting with corporate travel agents, coordinate travel arrangements including transportation and accommodations, based upon corporate guidelines. Prepare tentative travel plans and suitable alternatives for approval by traveler. Serve as general resource for traveler; research problems and resolve issues as necessary.

  • Track travel for expense purposes. Generate expense reports monthly.

  • Lead Division event planning and coordination as needed.

What you must have:

  • High school degree

  • 3+ years' experience supporting senior leadership or executive level role

  • 3+ years' experience handling details of a highly confidential and critical nature

  • 3+ years' demonstrated aptitude for effectively employing technology to support gains in productivity, efficiency, coordination, and staff engagement across the Group (e.g., setting up audio/visual equipment and comfortable with technologies that facilitate virtual meetings and communication)

  • 3+ years' experience in MS Office (Word, PowerPoint, Outlook and Excel)

  • 3+ years' utilizing organizational skills including: attention to detail and ability to prioritize to work within deadlines; diplomatic and strategic with multi-tasking; problem solver, project manager, and ability to work independently.

  • 3+ years' experience working with geographically disbursed teams.

What we'd like you to have:

Experience with MS SharePoint, MS Teams and Workday preferred

Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

COVID-19 Policy: New or prospective U.S. employees must provide proof of complete vaccination on the date of their commencement of employment. If selected for employment, you will provide proof of your full vaccination status, defined as vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine approved or authorized for emergency use by the FDA.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination:  EEO is the law and  Pay Transparency Statement.

Arlington, VA (VA31)

Executive Assistant

Who is ICF?

A global consulting services company with approximately 8,000 people across 75+ countries, but we are not your typical consultants.

Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.

Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.