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Fairfax, Virginia, United States of America
JOB #R2104432

Executive Assistant

ICF is seeking a driven employee for a role with increasing responsibility and growth opportunities. With over 50 years of experience, ICF is a stable, yet progressive company on the cutting edge of many of today’s most relevant issues. This position will provide high-level administrative support for company leaders to ensure they can efficiently accomplish key tasks and company initiatives. Successful candidate will assist with keeping the executive’s communications organized, knowledge management, quality control, some business development process support, and a variety of operational functions. The position also allows the opportunity to interface with operations and senior management to review/analyze/share business results. Organizational, strong communication, and critical thinking skills are essential, as is the ability to guide team members through internal business development processes. You will work individually, as well as within a team environment, so adaptability and strong communication skills are critical to the success of this position.

Key Responsibilities:

  • Providing administrative assistance, such as maintaining comprehensive and accurate records, performing minor accounting duties, writing and editing communications on the executive’s behalf

  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

  • Manage tracking systems for business development opportunities.

  • Work side-by-side with project managers to set up new proposals and projects.

  • Interface and build collaborative relationships with departments across ICF, such as Contracts, Pricing, Project Management, and Business Unit Leads.

  • Assist in managing financial pipeline to include, which will include communicating with senior management regarding pipeline data, and ensuring project/proposal managers, and other senior personnel, are aware of the status of opportunities.

  • Conduct reporting and analysis on pipeline and business development activities.

  • Perform various operational functions, as needed.

Basic Qualifications

  • 3 years of experience in Executive Assistant or Business Operations role

  • Experience with Sharepoint and/or other knowledge management systems.

  • Experience with customer relationship management (CRM) systems.

Preferred Skills and/or Experience:

  • Bachelor’s degree in Business or related discipline, Accounting/Finance, or equivalent experience in a related field.

  • Ability to interface with project teams and company management.

  • Experience using Microsoft Office applications.

  • Self-motivated and results-oriented individual with a strong work ethic.

  • Team player with analytical and problem solving skills.

  • Multi-tasker with strong communication and interpersonal skills.

  • 3+ years’ experience in Government contracting environment preferred.

Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. If you’re seeking to make a difference in the world, visit www.icf.com/careers to find your next career. ICF—together for tomorrow.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

COVID-19 Policy: New or prospective U.S. employees must provide proof of complete vaccination on the date of their commencement of employment. If selected for employment, you will provide proof of your full vaccination status, defined as vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine approved or authorized for emergency use by the FDA.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email icfcareercenter@icf.com and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination:  EEO is the law and  Pay Transparency Statement.

Virginia Remote Office (VA99)

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Executive Assistant

Who is ICF?

A global consulting services company with +7,000 people across +70 countries, but we are not your typical consultants.
LEARN MORE ABOUT ICF

Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.

Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.