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Arlington, Virginia, United States of America
JOB #R2203400

Executive Administrative Assistant

ICF has an immediate need for an Executive Administrative Assistant to provide support to the management team within our IT Modernization Division. This full-time position will be responsible for a variety of administrative duties. Experience with Microsoft Suite applications is a must, including Outlook, Word, and Excel. This position requires strong communication and organizational skills and the ability to be flexible as demands and priorities change. 

What you'll be doing:

  • Serve as gatekeeper and point-of-contact for the Division Leader, modeling utmost confidentiality and professionalism.

  • Maintain and manage calendar, appointments, and calls for the Group Leader. Resolve calendar conflicts and manage other operational requests.

  • Maintain and continually develop a solid understanding of organizational operations, policies, procedures, and regulations to better anticipate needs and requests.

  • Build strong internal and external relationships and become a go-to resource for corporate and agency information within the team.

  • As requested, attend team meetings, collect notes and action items, and send follow-ups to team members.

  • Work flexibly with Division staff to manage and expedite Division operations, partnering collaboratively with internal services.

  • Consulting with corporate travel agents, coordinate travel arrangements including transportation and accommodations, based upon corporate guidelines. Prepare tentative travel plans and suitable alternatives for approval by traveler. Serve as general resource for traveler; research problems and resolve issues as necessary.

  • Track travel for expense purposes. Generate expense reports monthly.

  • Lead Division event planning and coordination as needed.

What you must have:

  • High school diploma

  • 3 or more years of experience supporting senior leadership or executive-level role

  • 3 or more years of experience supporting and handling details of a highly confidential and critical nature

  • 3 or more years of experience demonstrating an aptitude for effectively employing technology to support gains in productivity, efficiency, coordination, and staff engagement across the Group (e.g., setting up audio/visual equipment, comfortable with technologies that facilitate virtual meetings and communications)

  • 3 or more years of experience in MS Office (Word, PowerPoint, Outlook, and Excel)

  • 3 or more years of experience working with geographically disbursed teams.

What we'd like you to have:

  • Advanced degree (Associate's or Bachelor's)

  • Self-Starter with strong motivation to succeed.

  • Strong background and expertise in utilizing organizational skills including attention to detail and ability to prioritize to work within deadlines; diplomatic and strategic with multi-tasking; problem solver, project manager, and ability to work independently.

  • Able to partner with matrixed teams and leadership across a variety of lines of business

  • A background in working in the Federal space

  • Experience supporting an IT environment

  • Strong professional communications skills - written as well as verbal/oral

  • Ability to work with and demonstrate a sense of urgency in all aspects of work.

  • Experience with MS SharePoint, MS Teams and Workday preferred

#LI-cc1

#DMD

#indeed

Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email icfcareercenter@icf.com and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination:  EEO is the law and  Pay Transparency Statement.

Arlington, VA (VA31)

FILE UNDER
Executive Assistant

Who is ICF?

A global consulting services company with approximately 8,000 people across 75+ countries, but we are not your typical consultants.
LEARN MORE ABOUT ICF

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Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.

Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.