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Fairfax, Virginia, United States of America
JOB #R2101555

Event Marketing Specialist

ICF is a mission-driven company filled with people who care deeply about improving the lives of others and making the world a better place. Our core values include Embracing Difference; we seek candidates who are passionate about building a culture that encourages, embraces, and hires dimensions of difference.

@ ICF Next, we are fearless in finding new ways to solve problems, relentless in making sure it pays off for our clients and committed to making a positive change in the world.

Join our community of mission-driven creatives, communicators, strategists, and technologists to challenge the status quo.

We’re currently hiring for an Event Marketing Specialist.

As an Event Marketing Specialist, you will support the planning, development, and implementation of marketing and communications activities to support meeting and conference-related marketing activities, including exhibit booths, develop marketing materials, as well as other various support function for our various clients across the country. You will have the opportunity to collaborate with the client and other members of the team, to plan and deliver in-person and online events.

As an Event Marketing Specialist, you will:

  • Develop work plans and track milestones and timelines for multiple meetings and conferences simultaneously

  • Coordinate logistics for webinars, including setting up the webinar platform, and arranging transcription and a summary of the meeting as assigned

  • Oversee and facilitate all aspects of meeting planning: ordering supplies, printing/packing/shipping of materials, registration, and marketing outreach

  • Work with graphic designer on creating and editing conference programs, signage, and other promotional or event materials

  • Provide support for virtual conference including coordination of pre-conference needs, all day of needs, and follow up needs for reporting and lessons learned

  • On site event management: conference logistics (including audiovisual rental, signage, poster board rental, and material preparation), speaker reimbursements, onsite staffing and post-event reporting

  • Provide input and recommendations for marketing plans and outreach activities, as created by the utility marketing team

  • Create invoices and receipts as requested; track expenses for event budget reconciliation

  • Develop and maintain conference exhibit booth inventory and track and update dissemination of conference materials

  • Work closely with marketing and dissemination team to coordinate and manage marketing and dissemination efforts through conference exhibit booths and website

As an Event Marketing Specialist, you will have:

  • Bachelor's degree, required

  • 5+ years event marketing experience

  • Excellent writing skills

  • Strong team orientation with a focus on collaboration

  • Strong organizational and interpersonal skills

  • Energetic, self-starter and resourceful problem solver

  • High attention to detail with the ability to manage multiple ongoing activities

  • Can-do attitude and willingness to jump in where needed

  • Experience interfacing with clients

  • Experience with GovDelivery, Zoom, WebEx, Eventbrite, Cvent, or similar a plus.

  • Proficiency in MS Office Applications (Word, PowerPoint, Outlook, Excel)

  • Willing and able to travel up to 20% annually (domestically and once remote work guidance is lifted)

Job Location: This role will ultimately sit onsite in our office headquarters located in Fairfax, VA when remote working guidelines are lifted. Within the current landscape, this role will be supported remotely.

Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. If you’re seeking to make a difference in the world, visit to find your next career. ICF—together for tomorrow.

ICF is an equal opportunity employer that values diversity at all levels. (EOE – Minorities/Females/ Protected Veterans Status/Disability Status/Sexual Orientation/Gender Identity). For more information, please read our EEO & AA policy.

Reasonable Accommodations are available for disabled veterans and applicants with disabilities in all phases of the application and employment process. To request an accommodation please email and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination:  EEO is the law and  Pay Transparency Statement.

Fairfax, VA (VA01)

Conference & Events

Who is ICF?

A global consulting services company with +7,000 people across +70 countries, but we are not your typical consultants.

Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.

Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.