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Conference and Events Coordinator
ICF is a mission-driven company filled with people who care deeply about improving the lives of others and making the world a better place. Our core values include Embracing Difference; we seek candidates who are passionate about building a culture that encourages, embraces, and hires dimensions of difference.
@ICF Next, we are fearless in finding new ways to solve problems, relentless in making sure it pays off for our clients and committed to making a positive change in the world.
Join our community of mission-driven creatives, communicators, strategists, and technologists to challenge the status quo.
We’re currently hiring for a Conference and Events Coordinator.
As a Conference and Events Coordinator, you will support the planning, development, and implementation of marketing and communications activities to support meeting and conference-related marketing activities, including exhibit booths, develop marketing materials, as well as other various support function for our various clients across the country. You will have the opportunity to collaborate with the client and other members of the team, to plan and deliver in-person and online events.
As a Conference and Events Coordinator, you will:
Support the development of work plans and track milestones and timelines for multiple meetings and conferences
Assist with coordinating logistics for webinars, including setting up the webinar platform, and arranging transcription and a summary of the meeting as assigned
Facilitate some aspects of meeting planning, such as ordering supplies, printing/packing/shipping of materials, registration, and marketing outreach
Work with graphic designer on creating and editing conference programs, signage, and other promotional or event materials
Assist with virtual conferences including coordination of pre-conference needs, day of needs, and follow up needs for reporting and lessons learned
Attend and support on site event management
Create and edit documents, reports and presentations using Excel, PowerPoint and Word
Maintain conference exhibit booth inventory and track and update dissemination of conference materials
Work closely with marketing and dissemination team to coordinate and manage marketing and dissemination efforts through conference exhibit booths and website
Provide a variety of administrative support to complex or multiple events
As a Conference and Events Coordinator, you will have:
Bachelor's degree, required
2+ year’s of experience within agency and/or event, marketing, and communications environment
Excellent writing skills
Experience working within a team environment
Strong organizational and interpersonal skills
Energetic, self-starter and resourceful problem solver
Attention to detail with the ability to work on multiple tasks at once
Experience with GovDelivery, Zoom, WebEx, Eventbrite, Cvent, or similar a plus but not required
Proficiency in MS Office Applications (Word, PowerPoint, Outlook, Excel)
Willing and able to travel up to 20% annually (domestically)
Job Location(s): Our ideal candidate will work from our DC, VA or MD office locations. This position can be remote but East Coast hours are mandatory.
Working at ICF
Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. If you’re seeking to make a difference in the world, visit www.icf.com/careers to find your next career. ICF—together for tomorrow.
ICF is an equal opportunity employer that values diversity at all levels. (EOE – Minorities/Females/ Protected Veterans Status/Disability Status/Sexual Orientation/Gender Identity). For more information, please read our EEO & AA policy.
Reasonable Accommodations are available for disabled veterans and applicants with disabilities in all phases of the application and employment process. To request an accommodation please email email@example.com and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination: EEO is the law and Pay Transparency Statement.
Fairfax, VA (VA01)