Business Services Specialist

Business Services Specialist 

What you will do: 

You will oversee facility-related purchasing and procurement functions including cost coding and invoice approval processing.  

• Vendor Management – Oversee Office & Ergonomic Supplies, Breakroom Services, Stationary and Off-Site Print Services 

• Verify vendor accounts with Finance/Accounting, reconcile monthly reports and statements 

• Work with vendors to ensure that accounts are being regulated and all documentation and reporting are in place 

• Review Purchase Orders/Contracts for vendors 

• Invoice review, coding of invoices, approvals, and process for payment 

• Implementation and development of Policies, Procedures and Work Instructions 

• Assist with Repro Print Shop purchase/leases, maintaining cost data for review on SharePoint 

• Capital Expenditure orders and tracking and reconciliations for budgeting and forecasting 

• Assist with Projects/Buildouts, maintaining budgets and OneNote/Planner updates 

• Management Reporting, Create and maintain custom reports as needed, combining data sources into a single report 

• Prepare purchase requisitions to initiate payment under contracts; submits related invoices for contract period. 

• SharePoint – maintaining all documents 

• Establish and maintain cooperative working relationships 

What you need (Minimum Qualifications): 

• 2+ years of related experience in a Vendor Management capacity where you negotiated vendor contracts and processes  

• Local to the Fairfax office location as being on-site will be required once pandemic related restrictions are eased 

• High School Education 

• Advanced proficiency in Microsoft Office Excel and SharePoint 

• Intermediate proficiency in Microsoft Office Suite 

​What we would like (Preferred Qualifications): 

• Knowledge of Adobe Acrobat 

• Associates degree 

Additional professional skills and experience: 

• A proactive approach with a positive attitude 

• Strong administrative and coordination skills 

• Troubleshooting skills with an effective customer-service orientation 

• Excellent organizational skills, time management, and prioritization abilities 

• Excellent interpersonal skills with the capability to communicate to staff at all levels 

• The ability to work independently as well as being a dedicated/collaborative/productive team member