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Multiple locations
London, United Kingdom
Brussels, Brussels-Capital Region, Belgium
Birmingham, United Kingdom
JOB #R2204018

Bid Coordinator

About the team

We deliver beyond what clients believe is possible – bringing transformation to life and moving mindsets forward. And together, we can too. With big investment and growth plans on the horizon to pursue all-new work, this is an amazing opportunity to join ICF’s talented team of Business Development professionals – one that has doubled in size across Europe and Asia (E&A) over the past 24 months.

About the role

We are looking for a candidate with great communication skills, and a proven ability to collaborate with individuals and teams.

  • Reviews client procurement site for updates during the bid period together with the Bid Coordinator; coordinates the submittal of questions for clarification by the client.
  • Responsible for liaising with CBS staff following submittal of the Request for Support Form (with all ITT/request documents) and receipt of resulting “ITT Review” Summary.
  • Establishes & maintains the Bid Plan, communicating the bid structure and specific instructions and briefs to all relevant parties.
  • Monitors the progress of the bid via regular meetings and reporting (including alerts and action points):
    • Reports on bid progress to the Bid Team Leader; escalates concerns re. internal bid viability as appropriate.
    • Continuously checks resourcing throughout bid process.
  • Following bid submittal: Initiates and reports on bid-specific Lessons Learned and contributes to the Continual Improvement practice; ensures fulfilment of BD knowledge management responsibilities.
  • First point of contact for post-submission clarifications from the client, and responsible for managing the clarification.

On large, complex bids, coordinates & facilitates logistical & compliance support to the Bid Manager, e.g.,

  • Identification, selection and management of activities related to CVs, company information, project references, etc. (aka, the “administrative requirements” portion of our submittal);
  • Tracking teaming and collaborating with partners and/or subcontractors for their comparable administrative parts of the bid;
  • Planning, communicating & tracking content/writer availabilities; and centralised support towards desktop publishing and graphics;
  • Keeping the Bid Plan calendar; preparing meeting agendas and disseminating material; alerting Bid Manager of potential concerns.

Required experience

  • 0-2 years experience in Business development/bid work.

  • Used to working to tight deadlines with strong attention to detail

  • Stays calm under pressure, with excellent communication, relationship-building and organisational skills


About us:

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are committed to creating a culture where we embrace our differences in ideas and identities. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. 

Learn more about what we do and our commitment to inclusion.  

The benefits of joining ICF:

Our people at ICF are our most important asset, so we invest in them from the moment they arrive. When you join our team, you’ll have access to a vast array of benefits to help you live your life well.


We offer a hybrid working policy, which will provide you with the flexibility to collaborate in the office, as well as in the comfort of your own home, ensuring you are able to successfully deliver the requirements of your role.


To support you, our employee wellbeing hub is designed to provide highly personalised support across a comprehensive range of wellbeing issues, such as mind, body, finances, community, career programs and HR support.


We enjoy celebrating success, which is why we have a competitive recognition program called ‘You Matter’, which awards points as a ‘thank you’ for your work achievements. These can be spent on a large variety of high-quality items, as well as online or high-street vouchers, all with zero tax payable by the employee.


ICF also offers a range of competitive benefits, which include:

  • Single Private Medical Insurance cover with no restrictions on existing conditions.
  • Dental insurance and an online GP service.
  • 25 days annual leave, plus UK bank holidays (annual leave increases with years of service).
  • Pension scheme with 5% of salary employer contribution
  • Life assurance paying 4x annual salary and Group Income Protection paying 66% of salary for up to 5 years if you are off work on long-term sick.
  • Enhanced parental leave policies, enhanced maternity, paternity, adoption, and shared parental pay.

London Riverscape (GB75)

Who is ICF?

A global consulting services company with approximately 8,000 people across 75+ countries, but we are not your typical consultants.

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Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.

Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.