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Multiple locations
Chicago, Illinois, United States of America
Minneapolis, Minnesota, United States of America
JOB #R2104989

Associate Proposal Specialist - Chicago, Minneapolis, or Remote

@ ICF Next, we are fearless in finding new ways to solve problems, relentless in making sure it pays off for our clients and committed to making a positive change in the world. As a part of ICF's marketing engagement and experience agency, you'll be joining our community of mission-driven creatives, communicators, strategists, and technologists to challenge the status quo.

We’re currently hiring for a Commercial Marketing Associate Proposal Specialist. The position will preferably be located in Minneapolis, MN or Chicago, IL, but can also be remote.

As an Associate Proposal Specialist, you will: 

  • Support senior Proposal Managers in the development, coordination, and preparation of responses to RFIs, RFPs, client briefs, custom proposals and pitches for potential clients on large, complex opportunities.

  • Serve as proposal manager on smaller, less complex opportunities, following the ICF Next proposal process. This will include reviewing and analyzing requirements, developing and managing to a calendar, and facilitating strategy and solution development.

  • In partnership with our internal experts and presentation design specialists, ensure that each response demonstrates in a compelling way our understanding of the client’s needs and clearly articulates why ICF Next is best suited to meet those needs.

  • Develop strong relationships with our internal experts, our sales team, and presentation design specialists.

  • Meet all deadlines for on-time quality delivery of RFI/RFP responses, pitches, and proposals to customers.

  • Provide proposal assistance, guidance, coaching, review, and advice to account teams managing their own RFP responses.

  • Support knowledge management efforts to maintain proposal content database and proposal, bios, and case study archives for future re-use.

  • Continually hone and improve the proposal development process.

As an Associate Proposal Specialist, you will have: 

  • Bachelor’s degree in Marketing, Communications, Journalism, Liberal Arts, English (or related)

  • 3+ years of commercial proposal management and/or coordination/support experience

  • A willingness to learn and adopt a new proposal process

  • High emotional IQ and ability to flex and adapt to meet and anticipate the unique needs of each individual team and opportunity

  • Strong persuasive writing, editing skills, and verbal communication skills

  • Ability to tactfully lead without authority and with a positive attitude

  • Ability to stay calm under pressure

  • Experience managing multiple projects simultaneously

  • The desire to work in a dynamic, team-oriented business development environment

  • Strong time management skills to adhere to frequently tight deadlines

  • Advanced skills in PowerPoint

  • Ability to foster relationships with professionals at various levels within the company

  • Impressive organization skills

  • Experience at marketing agencies and/or consulting firms a plus

  • Experience with the Shipley method of proposal development or with managing federal or public sector proposals a plus

  • Membership in APMP a plus

  • Experience using Microsoft Teams and/or SharePoint a plus

Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

COVID-19 Policy: New or prospective U.S. employees must provide proof of complete vaccination on the date of their commencement of employment. If selected for employment, you will provide proof of your full vaccination status, defined as vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine approved or authorized for emergency use by the FDA.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination:  EEO is the law and  Pay Transparency Statement.

Chicago, IL (IL14)


Who is ICF Next?

A global consulting services company with +7,000 people across +70 countries, but we are not your typical consultants.
Learn More About ICF Next

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Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.

Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.