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Fairfax, Virginia, United States of America
JOB #R2204311

Administrative Assistant - Corporate Legal Team

Administrative Assistant - Corporate Legal Team

ICF (NASDAQ: ICFI) is a $1.5 billion global consulting and digital services provider that operates with a nonprofit soul.  With 7k+ people in 70 countries, we were just named one of Forbes’ 2020 Best America’s Best Management Consulting Firms for the sixth consecutive year and are named one of Forbes’ best midsize employers. We have a 50+ year legacy of world-changing work, doubling in size + revenue every five years on average for the last two decades.  

Behind every great company is a strong corporate team. At ICF, we have one—but we’re growing and so are our needs. We’re seeking a dynamic Administrative Assistant to support our continually expanding organization.  In this role, you will be responsible for the preparation and processing of complex invoices as well as administrative support at the C-Suite level.

What you will be doing….

  • Assist leaders reviewing department invoices for payments

  • Process and submit for payment all approved invoices

  • Track invoices to vendors as well as the status of payments

  • Compile expense information and assist with budgeting, planning, and forecasting

  • Manage set-up for new department vendor

  • Initiate communications to resolve billing issues

  • Work closely with other departments to coordinate invoices for reimbursement purposes

  • Provide business and administrative support as needed to Executives to include document drafting and preparation, calendar maintenance, business expense reimbursement, and preparation of reports and other documents

  • Coordinate the preparation and assembly of information and materials for meetings, as needed

  • Schedule and manage logistical arrangements for business travel and business meetings, as needed

  • Meet deadlines and be able to work in a fast-paced environment, organized and detail-oriented

Professional Skills….

  • Excellent verbal, interpersonal and written communication skills

  • Strong analytical, problem-solving and decision-making capabilities

  • Team player with the ability to work independently in a fast-paced environment

  • Must be deadline-driven, fast-paced, organized and detail-oriented.



  • 4+ years of experience

  • Reporting experience preferred

  • Ability to review and process a high value of invoices monthly

  • Proficiency in MS Office Applications (Word, PowerPoint, Outlook, Excel)



Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

COVID-19 Policy: New or prospective U.S. employees must provide proof of complete vaccination on the date of their commencement of employment. If selected for employment, you will provide proof of your full vaccination status, defined as vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine approved or authorized for emergency use by the FDA.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination:  EEO is the law and  Pay Transparency Statement.

Fairfax, VA (VA01)

Who is ICF?

A global consulting services company with approximately 8,000 people across 75+ countries, but we are not your typical consultants.

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Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.

Join our talent network

ICF is growing, and we add new open roles to our site regularly. If you're waiting for that perfect opportunity at ICF or want an inside look at what it's like to do world-changing work, join our talent network to stay updated.