Accounts Payable Manager

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. If you’re seeking to make a difference in the world, visit www.icf.com/careers to find your next career. ICF—together for tomorrow.

ICF Next-Belgium is part of ICF, a global consulting, communication and technology services provider with more than 6,000 professionals focused on making big things possible for our clients.

We are one of the leading integrated communication agencies specializing in public information campaigns across Europe. Our end-to-end, multi-channels, fully integrated communications offer includes strategy, creation and media planning, content marketing and editorial services, social media activities, media relations, stakeholder engagement and event organization. The in-house production teams specialize in digital solutions and are proud of 30 years’ experience with multilingual publications and a unique track record of audio-visual productions, honored with multiple awards.

We specialize in helping European institutions and other international organizations to raise awareness about their policies and actions and engage with a variety of audiences. With the support of our global partner network, we can offer solutions for communication needs, in any medium and in any language, across the world.

Under the guidance of the Accounts Payable Manager for Europe & Asia, this individual will be responsible for managing the monthly accounts payable close process and adhering to procurement policies for the ICF BE entities. The individual will have the main responsibilities listed below:

Main Responsibilities:

Working with a close and well- established team of finance professionals, you will be responsible for assisting with a broad range of duties that include:

• Train, motivate and evaluate AP staff members to enhance their performance and development

• Set and facilitate the achievement of department objectives

• Communicate and share all new AP process and ensure that those process are respected

• Develop, manage and improve AP processing in collaboration with the E&A AP Lead (Beverley)

• Organize and spread the AP tasks fairly between the AP members, optimize the organization inside the team

• Manage the AP ticketing system and assign tickets between AP members

• Manage the resolution of issues escalated from team members

• Work closely with procurement and all the other "actor’s to define and improve the AP workflow

• Work closely with the E&A AP lead on the AP metrics, provide an analysis on invoices which don't meet the SLA

• Build relationship with others within and outside the business

• Manage payments of BE legal entities

• Ensuring all supplier invoice have the appropriate approvals, project, local account coding and VAT imputation

• Ensure accuracy of postings to correct BU

• Reviewing supplier invoices and staff expenses in, and maintaining the integrity of the AP balance

• Assisting team in creditor monitoring and dealing with local supplier queries regarding payments

• Processing supplier payments

• Ensuring that all invoices are received and paid in accordance with ICF policies

• Recording and follow-up of supplier invoices

• Creating and transmitting all supplier payments through designated bank

Skills and Requirements:

Specifically, you will be fully conversant with:

• Working with ERP systems and ideally Maconomy;

• Working in an international environment, liaising with overseas colleagues;

• Creating meaningful financial analysis and understanding;

• Play a key role in the monthly financial and management accounting processes.

Personal Qualities:

 The successful candidate will clearly demonstrate the following strengths:

• Strong verbal, interpersonal, and written skills, with the ability to communicate across a wide range of professional groups

• Excellent time management skills and the ability to work in a fast-paced environment

• Ability to organize, prioritize, and self-motivate with a high level of commitment and initiative

• Ability to work independently and be responsive to follow up on action items

•  A team player with a ‘can-do attitude’, who is hard working and willing to learn

• Flexible approach to the type/content of workload and hours of work

• Organized, self-sufficient and tactful; a good attention to details

• Ability to work with all levels of internal staff, as well as external clients and vendor

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Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

Brussels, Belgium (BE75)