Institutional Review Board Administrator
ICF seeks an IRB Administrator to support and coordinate Institutional Review Board activities. This position entails: 1) close coordination with and support of the IRB chair; 2) management of the day-to-day IRB operations including screening submissions, assigning reviews, scheduling and minutes; 3) serving as primary point of contact for study teams re: submissions and procedural questions; 4) conducting expedited reviews of Exempt studies as assigned; 5) organizing and managing the IRB databases, including administering the IRBManager electronic submission and document management system, updating forms and processes as needed, and interfacing with software support.
IRB experience and knowledge of human subjects research protections is required. Experience with IRB software systems is required and prior use of IRBManager is highly preferred. Master’s degree in related field and familiarity with research and evaluation methods is required. Certified IRB Professional (CIP) or CIM (Certified IRB Manager) certificate preferred. The ideal candidate is a highly organized and detail-oriented self-starter who can work independently to solve problems creatively and work effectively within a team. Candidates must be able to synthesize information from a variety of sources and juggle multiple tasks. The administrator must be able to interact and communicate clearly and effectively, verbally and in writing, with clients and colleagues.
With the supervision/direction of IRB Chair, the IRB Administrator will:
- Manage the day to day operations of the Institutional Review Board (IRB); plan and facilitate meetings of the IRB.
- Maintain IRB files and databases; generate IRB reports based on databases.
- Work with IRB Chair to orient IRB members and ensure roster is compliant with OHRP requirements.
- Manage information to support IRB functions including minutes, agendas, and other correspondence.
- Administer/manage IRBManager software system, including needed updates to forms and processes.
- Manage communications to PIs; request additional information when required and coordinate supplementary materials required by the IRB including the preparation and distribution of information.
- Screen IRB applications for completeness and conformance to IRB application rules. Alert IRB Chair to protocol issues that may need closer review.
- Interact regularly with a wide variety of internal and external contacts including but not limited to PIs and study teams; ICF contracts and data protections staff; representatives from other agencies and sponsors.
- Provide guidance on the IRB application and review process and act as a liaison to the IRB Chair
- Manage invoicing and payments needed to support IRB functions.
- Complete expedited reviews of NHSR and Exempt studies as assigned.
- Perform job functions adhering to service principles with customer service focus of innovation, excellence and teamwork to provide the highest quality service.
- Other duties as assigned.
- Master’s degree in education, public health, psychology, sociology, social work, or related field required.
- 2+ years of relevant IRB experience
- Demonstrated experience and mastery of IRB software (IRBManger or similar)
- Experience in report-writing and other technical writing
- Proficiency with Microsoft Office software (i.e., Word, Excel, PowerPoint, and/or Access) is essential in this fast-paced client-oriented environment.
- Experience serving as an administrator/coordinator managing large, multifunction projects
- Experience with IRBManager
- Experience in consulting or other similarly fast-paced, demanding environment.
- Superior writing skills including editing ability (writing sample may be requested).
- Strong organizational skills, superior attention to detail, and ability to meet stringent deadlines.
- Strong analytical, problem-solving, and decision making capabilities.
- Superior interpersonal skills including professionalism, courtesy, and a cooperative attitude.
- Candidate should be able to work efficiently and effectively as part of a team and also be self-motivated.
- Ability to be flexible, multi-task, prioritize, and manage multiple activities simultaneously in a fast-paced, changing environment.
- Ability to interact effectively with clients and colleagues
Ability to work remotely in a telecommute setting
Working at ICF
Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. If you’re seeking to make a difference in the world, visit www.icf.com/careers to find your next career. ICF—together for tomorrow.
ICF is an equal opportunity employer that values diversity at all levels. (EOE – Minorities/Females/ Protected Veterans Status/Disability Status/Sexual Orientation/Gender Identity). For more information, please read our EEO & AA policy.
Reasonable Accommodations are available for disabled veterans and applicants with disabilities in all phases of the application and employment process. To request an accommodation please email firstname.lastname@example.org and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination: EEO is the law and Pay Transparency Statement.
Georgia Remote Office (GA99)