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Senior Contracts and Finance Officer- Rockville, MD
ICF is seeking motivated finance and administrative professionals to support our growing portfolio of global health and development programs in our Rockville, MD office.
Our typical programs are global in scale, working in 20 or more countries simultaneously, requiring senior financial and administrative support that involves management of the project funding coming from multiple funding streams, development of financial reports to USAID and its Missions, and subcontracts and procurement oversight; ensuring compliance with USAID regulations; oversight of procurement documentation and advising staff on issues related to subcontracts, procurement, and financial management
We’re looking for individuals capable of carrying out job responsibilities including:
Contracts and Subcontracts Management
- Provide overall leadership related to all issues associated with management of the contract or subcontracts; proactively identify financial issues before they become larger problems; and identify and execute corrective actions.
- Ensure compliance with contract terms and conditions, remaining current on FAR and ADSs requirements and changes.
- Assist program staff with all subcontracting processes, providing guidance on all subcontract related matters, from development of scopes of work and budget negotiations.
- Lead the process of obtaining USAID consent to subcontract, working closely with program staff to gather the necessary information. Write Memorandums of Negotiations (MoN) and Justifications and Approvals for Other Than Full and Open Competition (J&A) documents to be submitted to USAID.
- Oversee staff travel itineraries for adherence with contractual and FTR rules.
- Advise and support program staff on issues related to subcontract modifications.
- Interface with ICF Contracts and Subcontracts corporate departments.
- Interface directly with USAID on issues related to incremental funding from USAID/Washington and USAID Missions in developing countries as needed.
- Develop quarterly financial and baseline reports to USAID and answers to USAID’s ad-hoc requests, which may include pipeline and accruals reports.
- Maintain the programs’ 250+ project codes organized by funding source and purpose.
- Prepare a monthly pipeline of project funding status and update and advise staff on status of their spending.
- Assist staff on the preparation of country and work plan budgets, providing information on allowable and unallowable costs and checking budgets for accuracy.
- Provide budgeting support during cost to complete, budget updates, and budget revisions exercises.
- Review subcontractors’ invoices prior to payment.
- Coordinate and facilitate internal financial reporting on project performance to inform ICF’s monthly, quarterly, and annual financial reporting requirements.
- Manage and supervise procurement and financial staff.
- Develop systems and protocols for project staff with the intent of streamlining processes and increasing efficiency.
- Give presentations, develop manuals and guidance documents for project staff on issues related to contracts, subcontracts, and financial management.
- B.S. in Business Administration, Accounting, Finance, or related field; MBA or certification (CPA, CFA or CMA) a plus.
- Minimum of 5 years of technical federal contracts management experience with international development projects.
- Management and oversight of multi-year, multi-million contracts a plus. Experience with large USAID project preferred?
- Working knowledge of the Federal Acquisition Regulation (FAR) and USAID Automated Directives System (ADS).
- Demonstrated ability to problem-solve, implement creative solutions, prioritize projects and meet deadlines.
- Work with minimal supervision and outstanding follow-up and follow-through.
- Strong writing and communication skills.
- Experience in setting systems and processes, highly organized, and high attention to detail.
- Advanced MS Excel and MS Word proficiency.
- English proficiency a must; knowledge of French, Spanish, or Portuguese preferred.
Working at ICF
Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. If you’re seeking to make a difference in the world, visit www.icf.com/careers to find your next career. ICF—together for tomorrow.
ICF is an equal opportunity employer that values diversity at all levels. (EOE – Minorities/Females/ Protected Veterans Status/Disability Status/Sexual Orientation/Gender Identity)
Reasonable Accommodations are available for disabled veterans and applicants with disabilities in all phases of the application and employment process. To request an accommodation please email firstname.lastname@example.org and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination: EEO is the law and Pay Transparency Statement.
Rockville, MD (MD18)