Be on Alert – Fraudulent Employment Offers. Learn More

Washington, District of Columbia, United States of America
JOB #R1904216

Senior Administrative Assistant- Washington DC

Senior Administrative Assistant

Washington DC

ICF is hiring an intermediate-level executive assistant to perform a wide variety of tasks to support leadership of our Climate, Energy Efficiency & Transportation line of business.

The Climate, Energy Efficiency & Transportation group in ICF is doing groundbreaking work creating a more resilient and prosperous world for all. Our world-changing projects help our clients build toward a smart, resilient, and low-carbon future.  Your work as an executive assistant would directly impact the efficiency and communications of the entire group. As an executive assistant at ICF, you are a self-starter who is looking to grow your career in a highly visible role. In this position, you would be essential to our executive team, providing critical support for leadership meetings, calendar management, as well as document, presentation and data management.

In a typical day, you would be supporting a range of activities that can grow your skills and have a direct impact supporting the success of the Climate, Energy Efficiency & Transportation group's daily operations. These activities could be:

  • Routine: managing executive schedules, processing expense reports, organizing information in Microsoft Teams, tracking the progress of activities to completion, maintaining rosters of information, etc.
  • Supportive: organizing office celebrations, increasing employee engagement across a dispersed team, drafting announcements about recent successes
  • Advanced: applying Microsoft skills to integrate material into a compelling presentation; helping a team organize proposal content under a deadline; managing a Teams site to help increase efficient access to information

You thrive in a fast paced environment and enjoy knowing you’re helping the business succeed.  As an executive assistant, your work is in front of highly experienced executives at every moment. For that reason, we need someone who is motivated to deliver high-quality results that exceed expectations.

Key Responsibilities:

This position will support a variety of general administrative, operations, and personnel processing support duties, in support of a small number of senior staff, including, but not limited to:

  • Administrative tasks:
    • Complete expense reports for selected senior staff
    • Organize electronic files
  • Use of Word, Excel, and PowerPoint
    • Collate information from several authors to combine into documents
    • Format proposal documents using consistent templates
    • Format resumes
    • Create PowerPoint presentations using input from several authors, apply consistent template
    • Track expenditures data for business travelers, related light quantitative data collection
  • Communication tasks
    • Prepare weekly and monthly meeting agendas, logistics, and follow-up activities
    • Manage one or two staff calendars
    • Prepare and distribute monthly update emails to all hands
  • Proficiency in Word, Excel, Power Point, Outlook and other administrative systems

Qualifications:

  • Bachelor's degree or equivalent years of experience.
  • 3+ years of relevant work experience
  • Demonstrated experience performing general administrative and senior staff support duties in an office setting. 
  • Intermediate/Advanced experience with MS Office suite
  • Strong organizational and interpersonal skills with the ability to work as part of a diverse team.
  • Strong verbal and written communication skills 
  • Ability to work independently, yet maintain close communication and collaboration with senior staff
  • Proactive, detail-oriented, independent, and fast learner with excellent problem solving skills with ability to analyze situations, identify existing or potential problems, and recommend solutions

ICF offers an excellent benefits package, an award winning talent development program, and fosters a highly skilled, energized and empowered workforce. 

ICF is an equal opportunity employer that values diversity at all levels. (EOE – Minorities/Females/ Protected Veterans Status/Disability Status/Sexual Orientation/Gender Identity)

Pay Transparency Statement: For more information, please click here: https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf

Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. ICF—together for tomorrow.

About ICF

ICF (NASDAQ:ICFI) is a global consulting and technology services provider with more than 5,000 professionals focused on making big things possible for our clients. We are business analysts, policy specialists, technologists, researchers, digital strategists, social scientists and creatives. Since 1969, government and commercial clients have worked with ICF to overcome their toughest challenges on issues that matter profoundly to their success. Come engage with us at icf.com.

Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. If you’re seeking to make a difference in the world, visit www.icf.com/careers to find your next career. ICF—together for tomorrow.

ICF is an equal opportunity employer that values diversity at all levels. (EOE – Minorities/Females/ Protected Veterans Status/Disability Status/Sexual Orientation/Gender Identity)

Reasonable Accommodations are available for disabled veterans and applicants with disabilities in all phases of the application and employment process. To request an accommodation please email icfcareercenter@icf.com and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination:  EEO is the law and  Pay Transparency Statement.

Washington, DC (DC02)

Who is ICF?

A consulting services company of over 5,000 experts across 67 countries, but not your typical consultants
LEARN MORE ABOUT ICF

More jobs you might like

Oct 25, 2019
Bethesda, Maryland, United States of America
See All Jobs