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Brussels, Brussels-Capital Region, Belgium
JOB #R1902829

Project Manager

Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. If you’re seeking to make a difference in the world, visit to find your next career. ICF—together for tomorrow.

ICF Next-Belgium is part of ICF, a global consulting, communication and technology services provider with more than 7,000 professionals focused on making big things possible for our clients.

We are one of the leading integrated communication agencies specializing in public information campaigns across Europe. Our end-to-end, multi-channels, fully integrated communications offer includes strategy, creation and media planning, content marketing and editorial services, social media activities, media relations, stakeholder engagement and event organization. The in-house production teams specialize in digital solutions and are proud of 30 years’ experience with multilingual publications and a unique track record of audio-visual productions, honored with multiple awards.

We specialize in helping European institutions and other international organizations to raise awareness about their policies and actions and engage with a variety of audiences. With the support of our global partner network, we can offer solutions for communication needs, in any medium and in any language, across the world.

Main Responsibilities:

Project & Contract

  • Familiarizing with technical tools and useful solutions for projects in order to provide high quality service and follow up of projects
  • Guaranteeing excellent quality of products and services
  • Ensuring successful implementation of new projects/contracts
  • Negotiating with external contractors where needed
  • Liaising with the web team for web development projects if/when necessary
  • Taking full responsibility, showing rigour and flexibility when problems occur
  • Providing monthly activity reports and/or milestone reports for clients and NovaComm management

Client & Commercial

  • Establish excellent relationship with full respect of transparency, professional ethics and with clients
  • Understanding client interests and needs (both technical and political) and proposing appropriate solutions
  • Clarifying scope with client to get accurate estimates from the relevant team leads (web, editorial, social media and the creative team, video production, stakeholder promotion, media relations etc)
  • Writing offers under Deputy Programme Director of Europa supervision and LOB Leader
  • Recalculating estimates with the support from management into a client-ready budget within FrameWorkContract constraints, clearly indicating assumptions/dependencies and risksAdvocating and negotiating budgets towards to client where needed


  • Ensuring an efficient management of the production teams working on the projects
  • Anticipating internal/external consequences and discussing with team leads before making any proposalsProviding very clear briefings to the internal teams with different interests and mindsets, setting out exact goals, milestones and days available for each step
  • Providing daily follow-up and motivation where needed
  • Debriefing with teams to allow continuous improvement
  • Regular debriefing and coordination with the Sub Lob Lead and the other members of the team
  • Providing efficient follow up of IM contracts
  • Establishing good relationship with the IM consultants, providing them clear briefing and instructions on procedures and manage the follow up and respect of set rules
  • Regular follow up of IM monthly TS recording and overall compliance with ICF Next procedures in close collaboration with HR

Budget / Planning

  • Providing coherent briefing to establish budgets
  • Understanding and supervising budgets
  • Setting up efficient and realistic planning
  • Financial reporting to the management team and to ICF Next Finance services
  • Accountable for profitability of his/her projects


  • At least 3 year of experience working in a similar role
  • University’s degree
  • Very good client oriented commercial skills
  • Experience in managing budgets
  • Good knowledge of EU-related matters
  • A strong interest in digital communication field
  • Fluent in English and French. Further EU language is an asset

Belgium Client Office (BE88)

Who is ICF Next?

A consulting services company of over 5,000 experts across 67 countries, but not your typical consultants
Learn More About ICF Next

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