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Kathmandu, Nepal
JOB #R1802572

Grant Manager in Nepal

Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. If you’re seeking to make a difference in the world, visit to find your next career. ICF—together for tomorrow.

ICF seeks a Grant Manager in Nepal   About the project The objective of this five-year, USAID funded DRM Project is to strengthen disaster risk management capacity and institutions in Nepal in a way that is inclusive, makes use of known best practices and technological interventions, and is adaptive to changing circumstances. The support provided in this project will help the government of Nepal to achieve its goal of more disaster resilient development.  Grant Manager reports to Deputy Chief of Party.


The Grant Manager oversees the Grants Team (optional) activities to ensure transparent and competitive procedures while adhering to generally accepted principles of confidentiality that meet USAID and ICF reporting requirements.


          Project Appraisal, Due Diligence, and Grant Disbursement 

  • Collaborate closely with the DCOP and technical staff in the competitive grantee selection process, including developing grant criteria, reviewing applications, approving and disbursing funds, and supporting successful grantees development and monitoring of work plans and budgets. 
  • Manage the competitive selection process and ensure that it is performed in an open, transparent, and fair way. 
  • Liaise with the sub-offices and appropriate departments/staff in finalizing lists of organizations for bid invitation.
  • Identify potential grantees for funding using standard value for money metrics and conduct due diligence evaluations of grant applicants to determine their capacity to effectively manage funding. This includes verifying bidders/companies’/organizations’ official registration, financial capacity, prior experience and reputation/credibility – using a standard appraisal form – for potential grants or subcontracts under projects.
  • Provide grantees on an individual and/or group basis a thorough orientation on the Grant Agreement, roles and responsibilities, financial management, etc.
  • Audit the grant files for completeness
  • Keep DCOP and technical staff informed of any potential concerns, budget issues, or other implementation problems in a proactive way
  • Prepare Grant Agreement and subsequent modifications for submission to USAID for approval

           Grant Oversight and Reporting

  • Work closely with the Monitoring and Evaluation (M&E) Manager to design compliance guidelines and performance monitoring criteria for grant recipients.    
  • Oversee the design and implementation of compliance and performance monitoring of grant recipients to ensure performance toward the work plan and accurate financial reporting
  • Draft performance reports for submission to USAID
  • Support the technical staff and grantees during grant implementation (conduct trainings, answer questions, etc. as needed).
  • Attends meetings between grantees/contractors and respective departments to facilitate resolution of issues that might otherwise cause delays, reduced quality orientation in completion of project.

    Management and Administration

  • Trains, supervises and mentors the grant and procurement staff to ensure staff is knowledgeable about practices and procedures and capable of timely and accurate completion of all grant management and procurement tasks and associated documentation.
  • Conducts periodic training workshops to educate potential grantees/contractors/vendors and ICF staff about the procurement processes, procedures and documentation.
  • Ensure standardization of grant and procurement documentation used in all offices per donor requirements. Also ensures that the documentation conforms to ICF and USAID procurement rules and regulations.
  • Ensure that grant and procurement files are properly maintained, in both a timely and appropriate manner, and information within the files is easily accessible by project staff.
  • Oversees cost-share documentation, reporting process and the project files close-out process to ensure that all associated work is completed in a timely manner with high quality orientation.
  • Troubleshoots issues, in coordination with the Deputy/Chief of Party as necessary, to ensure the smooth operation of the Procurement department.
  • Performs additional, reasonable tasks as requested by the Deputy/Chief of Party.


  • Bachelor’s Degree in relevant discipline
  • Minimum of 5 years of prior experience managing large scale donor-funded grants for international development organization
  • Demonstrated ability to develop and evaluate budgets, and to create and manage financial monitoring systems.
  • Excellent spoken and written English and Nepali
  • Capacity to train and mentor staff
  • Ability to monitor staff and take appropriate actions as necessary to address deficiencies in a timely manner in work products, etc.
  • Problem solver, self-starter, creative and innovative, good communication, leadership and reporting skills.
  • Proficiency in the use of computers, especially MS Word and Excel
  • Knowledge of USAID procurement rules and regulations
  • Able to multi-task, while maintaining quality orientation of work performed and meeting tight deadlines
  • Detail oriented
  • Self-motivated individual with clear understanding of accounting requirements
  • Team player but also willing and able to take initiative and work independently as needed

ICF offers an excellent benefits package, an award winning talent development program, and fosters a highly skilled, energized and empowered workforce. 

ICF is an equal opportunity employer that values diversity at all levels. (EOE – Minorities/Females/ Protected Veterans Status/Disability Status/Sexual Orientation/Gender Identity)

Pay Transparency Statement: For more information, please click here:

About ICF ICF ( is a consultancy firm with offices in Brussels, the UK, US and worldwide. At ICF, we help governments, regulators and international institutions solve complex problems by developing innovative solutions to some of the most pressing issues facing society. Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. We believe in excellence, collaboration, mutual respect, open communication, and opportunity for growth. We are committed to developing skills and career opportunities for our staff and provide a collegial and collaborative working environment. We give our colleagues the opportunity to make a contribution to tackling some of the biggest issues in the world around us.

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Who is ICF?

A consulting services company of over 5,000 experts across 67 countries, but not your typical consultants

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