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Brussels, Brussels-Capital Region, Belgium
JOB #R1802463

Department Assistant

Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. If you’re seeking to make a difference in the world, visit www.icf.com/careers to find your next career. ICF—together for tomorrow.

Department Assistant

The Department Assistant will provide support to the day-to-day management of Outreach Department. S/he will handle various departmental matters (financial, planning, HR etc); as well as provide support, as need be, to specific teams.

Main Responsibilities:

  • Assist in developing and implementing projects and goals for the department
  • Work with the Head of Department to coordinate and supervise daily operations
  • Ensure compliance with regulations and internal policies
  • Assist in budgeting and monitoring expenses of the department
  • Maintain scheduling of events in the department
  • Manage freelancers’ contracts, timesheets and invoices
  • Manage holidays planning of the department
  • Manage purchase orders for the department
  • Manage, analyze and monitor teams plannings
  • Manage and validate timesheets
  • Support in recruitment efforts and staff evaluations


  • 3-5 years’ experience as assistant director, project coordinator or other similar position
  • Fluent English spoken and written, an additional European language is an asset
  • Experience in performance and operations management
  • Good communication skills
  • Excellent organizational skills
  • Aptitude in problem-solving
  • BSc/BA in business administration or related field; MSc/MA is an asset

Marnix - Brussels (BE75)

Who is ICF?

A consulting services company of over 5,000 experts across 67 countries, but not your typical consultants

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